Administrative Assistant: Scheduling, Billing & Records

Bean Auto Group; Miami (FL); Hybrid; USD 32,000 - 46,000; Full time

Benefits offered by this job

Paid Time Off

401(k) Retirement Plan

Health Insurance

Job summary

Bean Automotive Group seeks an Administrative Assistant at Lexus of West Kendall in Miami, FL. The role involves handling phones, scheduling, mail, filing, drafting routine memos, and supporting office operations for the dealer group.

The position requires a high-school diploma, basic computer skills, and strong verbal/written communication. Valid driver’s license and confidentiality are essential; employment may involve background checks.

Qualifications

• High-school diploma required.
• Excellent verbal and written communication skills.
• Strong organizational and confidentiality skills.
• Must have a valid driver’s license.

Responsibilities

• Answer telephones and take messages or transfer calls.
• Schedule appointments and update event calendars.
• Sort and handle incoming/outgoing mail; file documents.
• Edit routine correspondence and prepare reports/memos.
• Arrange staff meetings and maintain records/database.
• Process billing and other office documents; basic bookkeeping.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Data entry

Education

High-school diploma

Tools

MS Office

Google Workspace

Job description

Bean Automotive Group seeks an Administrative Assistant at Lexus of West Kendall in Miami, FL. The role involves handling phones, scheduling, mail, filing, drafting routine memos, and supporting office operations for the dealer group.

The position requires a high-school diploma, basic computer skills, and strong verbal/written communication. Valid driver’s license and confidentiality are essential; employment may involve background checks.