Administrative Assistant

Westkendalltoyota; Miami, Northern (FL, KY); Hybrid; USD 32,000 - 45,000; Full time

Job summary

West Kendall Toyota in Miami, FL is seeking an Administrative Assistant to support the dealer in routine clerical and administrative duties. You will answer phones, manage calendars and mail, prepare documents, and assist with billing and basic bookkeeping while handling confidential information with discretion.

The role requires a high-school diploma, strong communication skills, and a professional demeanor. A valid driver’s license is also needed.

Qualifications

• High school diploma required.
• Strong communication skills, both written and verbal.
• Excellent organizational and time-management abilities.

Responsibilities

• Answer telephones and take messages or transfer calls.
• Schedule appointments and maintain calendars.
• Sort and handle incoming/outgoing mail and documents.
• Copy, file and maintain paper/electronic records; ensure accuracy of documents.
• Draft routine memos and reports; assist with billing and other office tasks.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Attention to detail

Education

High-school diploma

Job description

Administrative Assistant# Administrative AssistantHot JobWest Kendall Toyota - Miami, FL 33186## Description**Who We Are:**Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our 4 locations: Kendall Toyota, Lexus of Kendall, West Kendall Toyota and Lexus of West Kendall, make it our mission to deliver on every customer's expectation, one customer at a time!**What We Offer:**Our associates enjoy competitive compensation and benefit offerings, among the best in the industry, and some of which include:* 3 weeks of Paid Time-Off per year.* Paid Holidays.* 401(k) Retirement Plan with 50% Employer Match.* Paid Health, Gap, Life and AD&D Insurance.* Eligible for Dental, Vision, Short-Term, Long-Term, Voluntary Life Insurance.* Paid Volunteer Time-Off Program.* Award-Winning Wellness Program and Healthcare Premium Incentives.* Employee Discounts.* ASE certification reimbursement and paid continuing education program to further your career.* Continued education, manufacturer hands-on and web-based training.## QualificationsWe presently have an employment opportunity for an Administrative Assistant in our of our operations. In this new role, the primary responsibilities of the Administrative Assistant is to assist the dealer in routine clerical and administrative duties.**What are the day-to-day responsibilities?*** Answers telephones and takes messages or transfer calls.* Schedules appointments and updates event calendars.* Sorts and handles incoming mail and outgoing mail.* Copies, files, and maintains paper or electronic documents and records.* Edits company correspondence and ensures document accuracy.* Drafts routine memos, billing, or other reports.* Arranges staff meetings.* Maintains databases and filing systems, whether electronic or paper.* Prepares and processes billing and other office documents.* Performs basic bookkeeping.* Receives and processes all funds, cash, check, and credit card payments, from customers and records all receipts from transactions.* Works on personal and confidential matters of the Dealer as needed.# **Position Requirements:*** High-school diploma.* Basic computer knowledge.* Excellent verbal and written communication skills.* Organizational skills for efficient office control.* High Integrity. This position has access to sensitive or private information that must be kept confidential.* Strong Interpersonal skills. Ability to communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.* Must have a valid driver’s license.Employment is contingent upon successful completion of a thorough drug and background screening to include MVR. Bean Automotive Group is an equal opportunity and drug free employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.Your employment with Kendall Imports, LLC, or West Kendall Imports LLC, or GFB Enterprises LLC (collectively referred to as the “Bean Automotive Group”) is a voluntary one and is subject to termination by you or the Bean Automotive Group at will, with or without cause, and with or without notice, at any time. Nothing in these policies shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of the Bean Automotive Group’s employees. This policy of employment-at-will may not be modified by any employee and shall not be modified in any publication or document. The only exception to this policy is a written employment agreement approved at the discretion of a duly authorized officer of the Bean Automotive Group. This document is not intended to be a contract of employment or a legal document, and is subject to change at Management’s discretion.