Administrative Assistant - F&I

Bean Automotive Group in; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401(k) Employer Match

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

AD&D Insurance

Wellness Program

Healthcare Premium Incentives

Employee Discounts

ASE certification reimbursement

Continuing Education

Job summary

Bean Automotive Group in Miami seeks an Administrative Assistant to support dealer operations with routine clerical tasks, billing, records, and customer communications. The role emphasizes accuracy, discretion, and professional interaction with team members and customers across multiple locations.

This position requires strong organizational skills, reliable communication, and the ability to manage confidential information.

Qualifications

• Basic computer knowledge.
• Excellent verbal and written communication skills.
• Organizational skills for efficient office control.
• High integrity; confidential information handling.
• Strong interpersonal skills for positive client experience.
• Must have a valid driver's license.

Responsibilities

• Answers telephones and takes messages or transfers calls.
• Schedules appointments and updates event calendars.
• Sorts and handles incoming and outgoing mail.
• Copies, files, and maintains documents and records.
• Edits company correspondence and ensures accuracy.
• Drafts routine memos, billing, or other reports.
• Maintains databases and filing systems (electronic or paper).
• Prepares and processes billing and other office documents.
• Receives and processes all funds from customers and records receipts.

Skills

Basic computer knowledge

Excellent verbal and written comms

Organizational skills

High integrity

Strong interpersonal skills

Valid driver's license

Job description

Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our 4 locations: Kendall Toyota, Lexus of Kendall, West Kendall Toyota and Lexus of West Kendall, make it our mission to deliver on every customer's expectation, one customer at a time!

What We Offer:

Our associates enjoy competitive compensation and benefit offerings, among the best in the industry, and some of which include:

• 3 weeks of Paid Time-Off per year.
• Paid Holidays.
• 401(k) Retirement Plan with 50% Employer Match.
• Paid Health, Gap, Life and AD&D Insurance.
• Eligible for Dental, Vision, Short-Term, Long-Term, Voluntary Life Insurance.
• Award-Winning Wellness Program and Healthcare Premium Incentives.
• Employee Discounts.
• ASE certification reimbursement and paid continuing education program to further your career.
• Continued education, manufacturer hands-on and web-based training.

We presently have an employment opportunity for an Administrative Assistant in our of our operations. In this new role, the primary responsibilities of the Administrative Assistant is to assist the dealer in routine clerical and administrative duties.

What are the day-to-day responsibilities?

• Answers telephones and takes messages or transfer calls.
• Schedules appointments and updates event calendars.
• Sorts and handles incoming mail and outgoing mail.
• Copies, files, and maintains paper or electronic documents and records.
• Edits company correspondence and ensures document accuracy.
• Drafts routine memos, billing, or other reports.
• Maintains databases and filing systems, whether electronic or paper.
• Prepares and processes billing and other office documents.
• Receives and processes all funds, cash, check, and credit card payments, from customers and records all receipts from transactions.
• Works on personal and confidential matters of the Dealer as needed.

Position Requirements:

• Basic computer knowledge.
• Excellent verbal and written communication skills.
• Organizational skills for efficient office control.
• High Integrity. This position has access to sensitive or private information that must be kept confidential.
• Strong Interpersonal skills. Ability to communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.
• Must have a valid driver's license.

Employment is contingent upon successful completion of a thorough drug and background screening to include MVR. Bean Automotive Group is an equal opportunity and drug free employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.

Your employment with Kendall Imports, LLC, or West Kendall Imports LLC, or GFB Enterprises LLC (collectively referred to as the “Bean Automotive Group”) is a voluntary one and is subject to termination by you or the Bean Automotive Group at will, with or without cause, and with or without notice, at any time. Nothing in these policies shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of the Bean Automotive Group's employees. This policy of employment-at-will may not be modified by any employee and shall not be modified in any publication or document. The only exception to this policy is a written employment agreement approved at the discretion of a duly authorized officer of the Bean Automotive Group. This document is not intended to be a contract of employment or a legal document, and is subject to change at Management's discretion.