Administrative Assistant | Scheduling, Billing & Data Entry

Carriage Services; Coatesville (Chester County); On-site; USD 23,000 - 32,000; Part time

Job summary

Carriage Services’ James J. Terry Funeral Home is seeking an organized Administrative Assistant to handle clerical duties, calendar coordination, and meeting organization.

The role requires detail orientation, professionalism, and strong written and verbal communication. To succeed you should have a High School Diploma or equivalent, 2+ years in administrative or accounting tasks, and solid proficiency with Microsoft Office and Google Docs.

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of computer proficiency.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi-line phone systems and general office equipment; and
• Working knowledge of basic accounting principles.

Responsibilities

• Answers telephone and routes calls to the appropriate person and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types of correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate; and

Skills

Microsoft Office

Google Docs

Phone systems

Accounting basics

Computer proficiency

Education

High School Diploma or equivalent

Tools

CFSS system

Job description

Carriage Services’ James J. Terry Funeral Home is seeking an organized Administrative Assistant to handle clerical duties, calendar coordination, and meeting organization.

The role requires detail orientation, professionalism, and strong written and verbal communication. To succeed you should have a High School Diploma or equivalent, 2+ years in administrative or accounting tasks, and solid proficiency with Microsoft Office and Google Docs.