Administrative Assistant-Sales

Ace Properties LLC; California; Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid Holidays

2 weeks PTO

Snacks and drinks at the office

Free lunch every Friday

Medical, dental, and vision

401(k) match

Monthly happy hours

$100/mo health & fitness reimbursement

Kindle e-books

Job summary

Ace Properties LLC is hiring two Acquisitions Admins to support a fast-growing virtual real estate investing startup. The role blends administrative tasks with starter sales activities, conducted in a hybrid office setting.

You will manage inbound seller leads, maintain property data in Podio, and help prepare prospects for negotiations while supporting acquisitions managers. The position emphasizes organization, professional phone presence, accurate data capture, and independent learning within

Qualifications

• Organized and adept at using online databases/CRMs to manage contacts.
• Proficient in phone-based communication with clients.
• Accurate data collection and information recording.

Responsibilities

• Monitor and transfer inbound seller leads into Podio.
• Call property sellers and explain the acquisitions process.
• Record seller and property info thoroughly in CRM.
• Prime sellers for negotiation using tone, questions, and knowledge.
• Set appointments for acquisitions managers to close deals.
• Follow up with sellers alongside acquisitions managers.

Skills

CRM management

Phone etiquette

Data entry

Google Docs/Sheets

Communication

Independent learner

Tools

Podio

Job description

Job Description

Job Description

Ace Properties is a virtual real estate investing start-up, and we need help! Our little company is busting at the seams and we're in huge need of our first two employees! We're a high energy, hard-hustling, modern little business with a fun culture and we want people that fit right into that so we can grow this thing together!

We're looking for two administrative assistants- this role is a hybrid of administrative work and starter sales- without any cold calling or customers that don't want to talk to you! This is a great way to build some sales skills with the same high energy environment that comes with that line of work, minus the pressure that most entry level sales roles are put under! Plus, you never have to leave our conveniently located office :).

Your Daily Hustle:

The Acquisitions Admin:

• Monitor and transfer all inbound leads from property sellers into our CRM, Podio.
• Call all property sellers who inquire with us & talk them through our detailed acquisitions process.
• Collect information about properties and ensure seller and property information is thoroughly recorded in our CRM.
• Use tone of voice, specific questions, and knowledge of properties to prime sellers for negotiation.
• Set appointments for acquisitions managers to close a deal
• Co-op with acquisitions managers to follow up with sellers until they're ready to make a deal!
• Research property data online, and collaborate with the Transactions Admin to make sure property information is consistent from start to finish on deals we purchase.

As you grow:

• Prepare and manage email, mail, and phone based marketing data and launch campaigns
• Manage virtual assistants who are assigned to calling potential sellers
• Assist with new market research

You Are:

• Highly organized, preferably with experience using online databases and/or CRM's to manage contacts
• Energetic, articulate, and highly professional over the phone.
• Detailed in your ability to ask questions and collect complete information.
• Using tone of voice, tempo, and word choice to create a favorable environment for negotiation.
• Ability to learn independently with the right guidance and protocols provided.
• Google docs, google sheets, gmail proficient.

Benefits and Perks:

• Paid Holidays + 2 weeks PTO
• Snacks and drinks at the office on us :)
• Free lunch every Friday
• Medical, dental, and vision
• 401(k) match
• Monthly happy hours
• $100/mo health & fitness reimbursement
• Kindle e-books on us

Company Description

Ace Properties is a virtual real estate investing start-up, and we need help! Our little company is busting at the seams and we're in huge need of our first two employees! We're a high energy, hard-hustling, modern little business with a fun culture and we want people that fit right into that so we can grow this thing together!

Company Description

Ace Properties is a virtual real estate investing start-up, and we need help! Our little company is busting at the seams and we're in huge need of our first two employees! We're a high energy, hard-hustling, modern little business with a fun culture and we want people that fit right into that so we can grow this thing together!