Administrative Assistant, Property Management

Brixmor Employment Company LLC; Rochester Hills (MI); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Brixmor is seeking an administrative support professional to assist the Property Management Department in Rochester Hills, MI. This role helps supervisors and the department meet its goals through efficient admin tasks and cross-functional collaboration.

The position requires 3–5 years of office experience and a high school diploma, with real estate knowledge preferred. A hybrid work arrangement is offered, with in-office and remote components to balance teammates and responsibilities.

Qualifications

• High school degree or equivalent.
• 3–5 years office experience in an administrative role.
• Real estate knowledge preferred.
• Strong written and verbal communication and customer service skills.
• Proficient with MS Word, Excel, Outlook and PowerPoint; able to learn specialized software.

Responsibilities

• Assist tenants in a courteous, professional and timely manner.
• Review, research and code invoices for payment; forward for approval promptly.
• Collect updated tenant information and distribute as needed.
• Support budgeting efforts and annual operating budget prep.
• Assist Property Accountants and Tenant Coordinator with requests.
• Handle vendor contracts, tenant bill backs and re-classes.
• Maintain databases and update schedules and contact lists.
• Coordinate transfer of utility accounts and share information with Construction.
• Work independently and in teams on projects and general admin duties.

Skills

Verbal & written communication

Customer service

Time management

Decision-making

Team player

MS Word

Excel

Outlook

PowerPoint

Database management

Education

High school diploma

Tools

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

Job description

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.

Responsibilities

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Qualifications

• High school degree or equivalent
• 3-5 years office experience in an administrative support position
• Real estate knowledge preferred
• Skilled in verbal & written communication, customer service, time management, and decision-making
• Team player and works well and professionally with all levels of the organization and external contacts
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
• Ability to create, manipulate and maintain databases
• Ability to organize and manage multiple projects
• Strong attention to detail and personal initiative
• Ability to produce error-free work and to adapt quickly to new work assignments and situations
• Reliable, on-time attendance

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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