Condo Property Admin & Operations Assistant

FirstService Residential; Boynton Beach (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Full benefits

401k with company match

Paid holidays

Job summary

FirstService Residential in Boynton Beach, FL is seeking an Administrative Assistant to deliver broad staff support. You will assist with payroll, budgeting, records, and operations while maintaining resident information in databases and coordinating reports for the Property Manager and Board.

The role emphasizes strong customer service, communications, and organizational skills, with daily office tasks, meetings, and occasional overtime to support board activities.

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• 3–5+ years of related work experience.
• Intermediate proficiency in Microsoft Windows software.
• Strong administrative background.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication and customer service and telephone skills.

Responsibilities

• Coordinate collection and preparation of operating reports and new hires.
• Answer phones, route messages courteously and promptly.
• Prepare management, committee reports and meeting notices for review.
• Maintain resident information in the database monthly and share with PM/Board.
• Maintain insurance records and certificates for vendors and owners.
• Manage supply closet and procurement following procedures.
• Process AP invoices and code for PM approval; handle mail distribution.
• Schedule Board approvals and update memos/policies as needed.
• Update and file closing statements or deeds; coordinate name/address changes.
• Track keys, transmitters, and fobs; log purchases for inventory.
• Follow safety procedures and perform other duties as required.

Skills

Administrative support

Customer service

Interpersonal skills

Communication skills

Office management

Telephone skills

Computer literacy

Windows proficiency

Education

Associates degree or equivalent

3–5 years of related experience

Tools

Microsoft Windows

Job description

FirstService Residential in Boynton Beach, FL is seeking an Administrative Assistant to deliver broad staff support. You will assist with payroll, budgeting, records, and operations while maintaining resident information in databases and coordinating reports for the Property Manager and Board.

The role emphasizes strong customer service, communications, and organizational skills, with daily office tasks, meetings, and occasional overtime to support board activities.