Office Assistant / Bookkeeper Assistant

PrideStaff; Fort Myers (FL); On-site; USD 25,000 - 28,000; Part time

Job summary

PrideStaff in Fort Myers, FL, is seeking an Office Assistant/Bookkeeper Assistant for a part-time role. Hours: Mon, Wed, Fri 9am-2:00pm. Pay rate: $19/hr. Location: Fort Myers.

You will provide bookkeeping support, process A/P and A/R in QuickBooks, handle notices and liens, reconcile bank accounts, assist with month-end reporting, and coordinate HOA communications with homeowners and realtors.

Qualifications

• Associate's degree in Business or equivalent combination of education and experience.
• Minimum five years of related administrative and bookkeeping work experience.
• Prior HOA experience and knowledge of Florida statutes is highly desirable.

Responsibilities

• Bookkeeping support and process A/P in QuickBooks, including invoice entry and checks.
• Manage A/R functions: monthly invoices, owner payments, late fees, and ACHs.
• Prepare bank reconciliations and month-end financial statements for management.
• Prepare estoppel requests, resident balance statements, and HOA communications.
• Assist with Board meetings and document retention; serve as office backup.

Skills

Communication

Customer service

Time management

Independent work

Education

Associate's degree in Business

Tools

Microsoft Office

Excel

PowerPoint

QuickBooks

Job description

OFFICE ASSISTANT /BOOKKEEPER ASSISTANT

Part time

Hours: Mon, Wed,Fri 9am -2:00pm (Part Time)

Pay Rate: $19 / Hr.

Location: Fort Myers

Essential Responsibilities

• Bookkeeping Support
• Process Accounts Payable (A/P) in QuickBooks, including invoice entry, check preparation, and vendor insurance certificate maintenance.
• Manage Accounts Receivable (A/R) functions: process monthly batch invoices, post owner payments/deposits, apply late fees, and process ACH payments.
• Handle collection actions, including preparing notices, pre-lien and pre-foreclosure notices, and processing/recording lien releases.
• Prepare and reconcile all bank accounts monthly.
• Assist with month-end financial statement package preparation for management review and Board release.
• Process new owner data input, estoppel requests, and prepare resident balance statements.

Administrative & Compliance

• Prepare and track homeowner correspondence, including complaint acknowledgements and violation/courtesy notices to enforce community rules.
• Oversee document retention and organization.
• Assist with set-up and coordination for Board and Membership meetings (agenda and Zoom).
• Serve as backup to the Office Manager for general office support.

Operational & Customer Service

• Serve as the primary contact for prospective homeowners and realtors regarding community inquiries and governing documents.
• Coordinate facility maintenance, repair needs, and scheduling of compliance inspections (e.g., pool, fire systems).
• Act as a liaison with external employee leasing/staffing companies as needed.

Required Skills & Qualifications

Education & Experience

• Associate's degree in Business or equivalent combination of education and experience.
• Minimum five (5) years of related administrative and bookkeeping work experience.
• Prior experience in a Home Owners Association (HOA) environment and knowledge of relevant Florida statutes is highly desirable.

Key Skills

• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint) and strong command of QuickBooks.
• Excellent written and verbal communication, interpersonal, and customer service skills.
• Ability to work independently in a fast-paced environment and prioritize tasks effectively.
• Availability for occasional extended hours as needed.