Part-Time HOA Admin Assistant

Campbell Property Management; Boca Raton (FL); On-site; USD 19,000 - 33,000; Part time

Job summary

Campbell Property Management in Boca Raton, FL is seeking a Part-time Administrative Assistant to support the Property Manager, Board of Directors, residents, and staff. The role emphasizes professional, responsive service to homeowners, vendors, and guests, with strong organizational skills.

The position is 20 hours per week, Monday through Friday, with pay up to $24 per hour depending on experience. The ideal candidate is detail-oriented, reliable, and capable of handling confidential

Qualifications

• Must pass drug screening and background check.

Responsibilities

• Answer phones, respond to emails, and assist residents and homeowners with general questions and requests.
• Greet residents, guests, and vendors in a professional and courteous manner.
• Provide administrative support to the Property Manager and Board of Directors.
• Maintain community records, files, forms, correspondence, and other documents.
• Process and track maintenance requests and work orders.
• Coordinate with vendors, contractors, and service providers as needed.
• Assist with scheduling inspections, repairs, meetings, and community activities.
• Prepare and distribute notices, letters, newsletters, meeting materials, and other community communications.
• Assist with Board meeting preparation, including agendas, sign-in sheets, meeting packets, and minutes.
• Maintain accurate resident and owner information and update records as needed.
• Assist with processing incoming and outgoing mail, deliveries, invoices, and other office correspondence.
• Assist residents with community forms, applications, and requests.
• Maintain office supplies and assist with ordering supplies when necessary.
• Assist with maintaining compliance and architectural request files.
• Enter and maintain information in HOA management software and other office systems.
• Handle confidential community and resident information appropriately.
• Provide general administrative assistance to the Property Manager and other staff as needed.
• Perform other duties as assigned.

Skills

Phone support

Email handling

Administrative support

Record keeping

Tools

HOA management software

Job description

Campbell Property Management in Boca Raton, FL is seeking a Part-time Administrative Assistant to support the Property Manager, Board of Directors, residents, and staff. The role emphasizes professional, responsive service to homeowners, vendors, and guests, with strong organizational skills.

The position is 20 hours per week, Monday through Friday, with pay up to $24 per hour depending on experience. The ideal candidate is detail-oriented, reliable, and capable of handling confidential