Administrative Assistant

HOA Talent; Boynton Beach (FL); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

HOA Talent is seeking a full-time Administrative Assistant to support daily HOA operations in a two-office arrangement. This on-site role requires strong customer service, data entry, and proficiency with Microsoft Office, with 20 hours weekly in Boynton Beach and 20 hours in Lake Worth.

You will greet residents, manage calls and emails, process invoices, handle work orders, and maintain organized records. Prior experience in a management company is preferred.

Qualifications

• 1+ year in Administrative/Office/Receptionist roles, preferably in a management company.
• Strong data entry and computer skills required.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience handling phone systems, emails, and scheduling.
• Knowledge of CINC Systems is a plus.

Responsibilities

• Greet residents and answer phones, manage emails.
• Deliver high-level customer service and resident support.
• Perform data entry, filing, and document management.
• Handle inbound calls and email inquiries.
• Assist with work orders, service requests, and follow-ups.
• Support office administration and daily tasks.
• Coordinate vendor scheduling and access.
• Process invoices and track billing.
• Maintain organized filing systems and reports using MS Office.
• Prepare reports and communications via Excel/Word/Outlook.

Skills

Customer service

Data entry

Multitasking

Organization

Tools

MS Office

CINC Systems

Job description

Location: On-site
Schedule: 40 hours per week; 20 hours in Boynton Office, 20 hours in Lake Worth Office
Compensation: $18 per hour

Position Overview

We are seeking a Full-Time Administrative Assistant with strong customer service, data entry, and computer skills to support daily office operations. This role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property management or HOA operations.

Responsibilities

• Provide front desk support/receptionist duties (greeting residents, answering phones, managing emails)
• Deliver high-level customer service/resident services
• Perform data entry, filing, and document management (digital and paper records)
• Manage inbound calls, email correspondence, and general inquiries
• Assist with work orders, service requests, and follow-ups
• Support office administration and daily administrative tasks
• Coordinate vendor scheduling, appointments, and access
• Process invoices, billing support, and tracking logs
• Maintain organized filing systems and office records
• Use Microsoft Office (Excel, Word, Outlook) for reporting and communication

• 1+ year of experience in an Administrative Assistant, Office Assistant, Receptionist, or Customer Service role
• Must have experience in a management company
• Strong data entry and computer skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Knowledge with CINC Systems a Plus
• Experience handling phone systems, email communication, and scheduling
• Strong organizational skills and attention to detail
• Ability to multitask and manage administrative workflows

• Comprehensive benefits package (health, dental, vision, retirement plan, PTO, professional development support).