Administrative Assistant Remote Analytic

Military, Veterans and Diverse Job Seekers; San Diego (CA); Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Medical & Dental

Tuition reimbursement

401k matching

Job summary

Military, Veterans and Diverse Job Seekers is seeking an Administrative Assistant for remote analytics support. The role involves coordinating calendars, meetings, events, and supporting the Advance Analytics Center.

It requires strong PC skills, MS Office, Teams, and Outlook, plus SharePoint maintenance and vendor coordination. Candidates should have associates degree or higher preferred and at least five years of secretarial/administrative experience; ability to work under pressure, manage

Job description

About the job Administrative Assistant Remote Analytic

Key Accountabilities:

• Effectively manage office activities and coordinate calendars (organizing group events), meetings and accompanying needs, conference calls, and maintain office supplies & materials.
• Must have excellent PC skills including working knowledge of Microsoft Office applications, Microsoft Teams, and MS Outlook.
• Coordinate office location needs and office subcontractor access.
• Support manufacturing excellence training through event coordination, maintaining training content, and managing purchase orders.
• Assist with maintaining the Advance Analytics Center SharePoint site and organize content for the office IPTV system.
• Coordinate new vendor creation and create new purchase requisitions for team and Mill of the Future activities. Experience with SAP Ariba is a plus.
• Screens telephone calls and office visitors and resolves routine and complex inquiries.
• Process expense reports utilizing an on-line system. Experience with SAP Concur is a plus.
• Provide administrative support for the teams advanced analytics platforms by maintaining SharePoint site content (provided by technology engineers), maintaining user-group lists, generating monthly reports, coordinating work performed by the vendors, and serving as the single point of contact for the vendors
• Must be able to take lead in coordination of activities with other support personnel and maintain positive relationships with all levels of employees, vendors, and customers.
• Must be able to handle multiple tasks and work in a dynamic environment.
• Must be able to work under pressure and meet deadlines; be well organized; and have good time management skills.
• Must be able to work independently with little supervision, perform in a team environment, as well as effectively communicate with others.
• Must demonstrate a high level of professionalism and confidentiality.
• Willingness to travel from time to time.

This position is situated in a fast-paced, high-pressure environment that interacts frequently with senior high-level and facility level management.

The Skills You Will Bring:

• Team player who is self-motivated.
• Ability to work with all levels of the Technology function and executives and other administrative assistants.
• Exercises sound judgment with the ability to prioritize and act proactively.
• Ability to work under pressure and meet deadlines.
• Associates Degree or higher preferred.
• Minimum five years secretarial/administrative support experience required.
• Competencies include: action oriented, customer focus, interpersonal savvy, organizational agility, problem solving, communication skills, and time management.

The Benefits You Will Enjoy:

• Paid time off including Vacation and Holidays
• Retirement, and 401k Matching Program
• Medical & Dental
• Education & Development (including Tuition Reimbursement)