Hybrid Executive Assistant to Four Executives

C-Suite Assistants; Long Grove (IL); Hybrid; USD 70,000 - 90,000; Full time

Job summary

C-Suite Assistants is seeking an Executive Assistant to support four executives in a global manufacturing environment. The role is hybrid—4 days in the office with Fridays remote—requiring calendar management, travel planning, onboarding, and cross-functional coordination.

You will manage SAP purchase orders, budgets, and vendor communications, while maintaining front desk operations, safety focus, and event support. Strong communication and MS Office proficiency are essential.

Qualifications

• Minimum of 5 years of administrative experience.
• BA/BS from a college or university is a plus.
• Experience using SAP, SharePoint, or CRM is a plus.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook).
• Able to create Excel spreadsheets.
• Flexible team player, willing to step in and assist as needed.
• Strong communication skills: written and verbal.

Responsibilities

• Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePoint.
• Coordinate and manage travel arrangements.
• Schedule interviews, including travel planning when needed.
• Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.
• Create purchase orders in SAP, track requisitions and orders for future reference
• Review cost center spending report and track spending vs. budget.
• Trade Show Support: ordering and shipping trade show and/or promotional materials.
• Event planning: internal employee events
• Send out customer price notifications
• Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed.
• Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements
• Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP
• Act as site safety focal point for office workers.
• Coordinate and order catering for business meetings as needed
• Order supplies for office and maintain supply area.
• Review information quarterly to ensure facility and safety information is up to date

Skills

Microsoft Office

Excel

PowerPoint

Outlook

SharePoint

SAP

CRM

Communication skills

Team player

Education

BA/BS degree

Tools

SAP

SharePoint

CRM

Job description

A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.

About the Job:

• Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePoint
• Coordinate and manage travel arrangements
• Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed.
• Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.
• Create purchase orders in SAP, track requisitions and orders for future reference
• Review cost center spending report and track spending vs. budget.
• Trade Show Support:ordering and shipping trade show and / or promotional materials.
• Event planning: internal employee events
• Send out customer price notifications
• Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed.
• Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements
• Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP
• Act as site safety focal point for office workers.
• Coordinate and order catering for business meetings as needed
• Order supplies for office and maintain supply area.
• Reviewinformation quarterly to ensure facility and safety information is up to date

About You:

• Minimum of 5 years of administrative experience
• BA/BS from a college or university a plus
• Experience using SAP, SharePoint, or CRM a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Able to create Excel spreadsheets
• Flexible team player, willing to step in and assist as needed.
• Strong communication skills: written and verbal

Salary, Benefits (medical, dental vision), 401K, Paid Vacation