Administrative Assistant – Records & Office Automation

DLA Careers; Bremerton (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

DLA Careers is seeking an Administrative Assistant (OA) to support daily office operations. The role includes document preparation, records management, and usage of MS Office and TRMS for high-volume scanning. You will also handle visitor contacts and supply orders via GPC.

The position requires clear attention to detail and the ability to maintain organized electronic and hard-copy records while complying with federal procedures. US citizenship and first-shift hours are expected.

Qualifications

• Specialized experience: one year in file/records management and related duties.
• Typing at least 40 words per minute demonstrated in resume or experience.
• Ability to manage and index records and maintain file integrity.

Responsibilities

• Prepare documents such as newsletters, reports, and manuals.
• Maintain and organize document library and records accessibility.
• Operate MS Word, Excel, PowerPoint and scanning systems for thousands of pages daily.
• Answer calls, greet visitors, and direct inquiries appropriately.
• Order office supplies using Government Purchase Card (GPC).
• Index scanned documents in TRMS and ensure retrievability.
• Perform quality-control reviews on scanned images and records.

Skills

Typing 40 wpm

Record management

Office administration

Attention to detail

Communication skills

Tools

MS Word

Excel

PowerPoint

TRMS

GPC

Job description

DLA Careers is seeking an Administrative Assistant (OA) to support daily office operations. The role includes document preparation, records management, and usage of MS Office and TRMS for high-volume scanning. You will also handle visitor contacts and supply orders via GPC.

The position requires clear attention to detail and the ability to maintain organized electronic and hard-copy records while complying with federal procedures. US citizenship and first-shift hours are expected.