Administrative Assistant - Records & Office Operations

Defense Logistics Agency; Bremerton (WA); On-site; USD 52,000 - 78,000; Full time

Job summary

Defense Logistics Agency is seeking an Administrative Assistant (OA) to support document preparation, records management, and office operations in a fast-paced environment. You will handle newsletters, reports and manuals, manage TRMS indexing, and ensure accuracy of scanned records.

The role requires 40 wpm typing, proficiency with MS Office, and ability to work in a structured government setting on first shift (7:00 AM–3:30 PM), Monday to Friday, in Bremerton, WA.

Qualifications

• Specialized Experience: file/records management guidelines and processes.
• Manage a suspense tracking system and meet deadlines.
• Maintenance of office equipment (computers, copy, fax).
• Typing proficiency: at least 40 words per minute.

Responsibilities

• Prepare newsletters, brochures, flyers, reports, briefings and manuals.
• Maintain document libraries and ensure accessibility of official records.
• Use MS Word, Excel, PowerPoint and scanning system to process pages.
• Receive calls, greet visitors, ascertain nature of calls/visits.
• Order office supplies using a Government Purchase Card (GPC).
• Index scanned documents in TRMS for retrievability.
• Quality-control reviews of scanned images and indexed records.

Skills

Typing 40 wpm

Record management

Office administration

Tools

MS Word

Excel

PowerPoint

TRMS

Scanning system

Job description

Defense Logistics Agency is seeking an Administrative Assistant (OA) to support document preparation, records management, and office operations in a fast-paced environment. You will handle newsletters, reports and manuals, manage TRMS indexing, and ensure accuracy of scanned records.

The role requires 40 wpm typing, proficiency with MS Office, and ability to work in a structured government setting on first shift (7:00 AM–3:30 PM), Monday to Friday, in Bremerton, WA.