Administrative Assistant/Receptionist

AMLI Residential; Chicago (IL); On-site; USD 27,552 - 34,440; Full time

Job summary

AMLI Residential is seeking a Temporary Administrative Assistant / Receptionist for our Downtown Chicago Corporate Office. This three-month assignment starts in September and includes full-time hours, 40 per week, with duties at the front desk, visitor management, travel arrangements, expense reports, mail handling, and event support.

You will provide administrative support to company leaders and teams, assist with onboarding, vendor coordination, and office operations in a fast-paced

Qualifications

• High school diploma or GED required; associate degree or bachelor's degree preferred.
• 2–3 years of administrative support, office coordination, or receptionist experience.
• Strong proficiency with Microsoft Office Suite.
• Experience managing a multi-line phone system.
• Experience preparing expense reports required.
• Experience with Workday is a plus.

Responsibilities

• Answer, screen, and direct incoming calls to appropriate departments and team members.
• Greet and assist visitors, vendors, and guests in a professional and welcoming manner.
• Support new employee onboarding and office setup as needed.
• Assist with travel arrangements, including airfare, hotel, car rentals, and travel research.
• Prepare and process executive expense reports using Workday Expense.
• Coordinate mail, shipments, and courier requests.
• Assist with UPS account administration and user setup.
• Coordinate catering for meetings and events.
• Monitor and restock office supplies; research vendors as needed.
• Submit and track building maintenance requests and visitor access.

Skills

Microsoft Office

Multi-line phone system

Expense reports

Workday

Education

High school diploma or GED

Associate or bachelor's degree preferred

Tools

Workday

Job description

Temporary Administrative Assistant / Receptionist (Approximately 3-Month Assignment)If you have strong administrative skills, enjoy a fast-paced environment, and thrive on variety, we encourage you to apply for our Temporary Administrative Assistant / Receptionist opportunity. This is a full-time temporary position expected to last approximately three months, beginning in September. In this role, you will manage the Chicago Corporate Office front desk and reception functions, help maintain office operations, and provide administrative support to company leaders and team members.Compensation: $20–$25 per hour (based on experience)Schedule: 40 hours per week, Monday–Friday, 8:00 a.m. – 5:00 p.m.Assignment Length: Approximately 3 months, beginning September 2026Location: Downtown Chicago Corporate OfficeReception CoverageAnswer, screen, and direct incoming calls to the appropriate departments and team members.Greet and assist visitors, vendors, and guests in a professional and welcoming manner.Support new employee onboarding and office setup as needed.Administrative SupportAssist with travel arrangements, including airfare, hotel accommodations, car rentals, and travel research.Prepare and process accurate executive expense reports using Workday Expense.Coordinate incoming and outgoing mail, including express shipments, certified mail, and courier requests.Assist with UPS account administration and user setup.Coordinate catering requests for meetings and special events.Support employee recognition programs, volunteer activities, and other corporate events.Facility AssistanceMonitor, order, and restock office and kitchen supplies; conduct pricing and vendor research as needed.Submit and track building maintenance requests.Coordinate visitor access requests.Maintain printer cartridge inventory and reorder supplies as needed.Schedule service calls for printers, copiers, and postage equipment.Help maintain common areas, including loading and unloading the dishwasher and putting away clean dishes when needed.QualificationsHigh school diploma or GED required; associate degree or bachelor's degree preferred.2–3 years of administrative support, office coordination, or receptionist experience.Strong proficiency with Microsoft Office Suite.Experience managing a multi-line phone system.Experience preparing expense reports required.Experience with Workday is a plus.Strong organizational skills, attention to detail, and the ability to manage multiple priorities.Physical RequirementsEmployees are regularly required to use their hands for keyboard and telephone work and must be able to hear and communicate effectively. Specific vision abilities include close vision, distance vision, peripheral vision, color vision, depth perception, and the ability to adjust focus. The position may occasionally require lifting and moving items weighing up to 50 pounds.About AMLI ResidentialAMLI Residential is one of the nation's leading multifamily companies, focused on the development, acquisition, and management of luxury apartment communities. Our downtown Chicago corporate office is conveniently located near public transportation and offers a professional, collaborative work environment.AMLI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.The Company may utilize artificial intelligence, as permitted by law, in its recruitment, hiring, promotion, discipline, discharge, or other employment-related activities. Any artificial intelligence used will not have the effect of subjecting employees to discrimination on the basis of any protected class under federal, state, or local law, nor will the artificial intelligence use zip code data as a proxy for protected class information.