Administrative Assistant - PT/FT

Holbrook Waterproofing Co; Decatur (GA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Vision insurance

Paid time off (PTO)

Simple IRA matching

Job summary

Holbrook Waterproofing Company of Georgia is seeking an organized Administrative Assistant to join our growing team in Decatur, GA. You will support the Office Manager with daily operations, ensuring efficiency and accuracy while coordinating with vendors and GC's.

The role emphasizes strong communication, multitasking, and attention to detail within a fast-paced environment. Salary starts at $17.75/hour, with a comprehensive benefits package for full-time staff.

Qualifications

• High school diploma or GED required; an Associate's or Bachelor's degree is a plus.
• Experience in an administrative support or clerical office role is strongly preferred.
• Proficiency in Microsoft Office Suite and Google Workspace.

Responsibilities

• Organize office operations: maintain filing systems, scan documents, and keep contact databases updated.
• Payroll support: assist with T-Sheets reports and certified payroll reports as needed.
• Support office personnel: prepare documents, send emails, and contact GC's and vendors as needed.
• Oversee material ordering: write Purchase Orders, call vendors, and order materials for jobsites; track supplies.
• Assist with financials: help prepare invoices, track project data, and compile basic reports.

Skills

Communication

Organization

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Google Workspace

Job description

Benefits:

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance

Holbrook Waterproofing Company of Georgia is seeking a highly organized and proactive Administrative Assistant to join our growing team. In this role, you will primarily assist the Office Manager with daily office operations to ensure a highly efficient work environment. The ideal candidate is a resourceful multitasker with excellent communication skills and a strong attention to detail.

Core Responsibilities

• Organize office operations: Maintain physical and electronic filing systems, scan documents, and ensure contact databases remain updated.
• Payroll support: Assist with T-Sheets reports and certified payroll reports as needed.
• Support office personnel: Prepare documents, send emails, and contact GC's and vendors, as needed.
• Oversee material ordering: Write up Purchase Orders, call vendors, and order materials for jobsites. Track office and shop supplies and coordinate with Office Manager for ordering as needed.
• Assist with financials: Help prepare invoices, track project data, and compile basic reports.

Required Skills & Qualifications

• Education: High school diploma or GED required; an Associate's or Bachelor's degree is a plus.
• Experience: Proven experience in an administrative support or clerical office role is strongly preferred.
• Software proficiency: Highly skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive).
• Communication: Communicate with customers, vendors, and subcontractors in a professional manner
• Organization: Superior time-management, prioritization, and multitasking capabilities in a fast-paced environment.

Why Work With Us?

• Salary range starts at $17.75/hour, commensurate with skills and experience.
• Job is onsite - Reliable transportation is required
• Great location: We are located in Decatur, GA near the Dekalb Farmers Market
• Comprehensive benefits package including health/dental/life insurance, Simple IRA matching, and paid time off (PTO) for full-time employees.