Administrative Assistant

Qualified Staffing; Macon (GA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

401(k) plan with employer match

Dental insurance

Health insurance

Paid Time Off

Vision insurance

Life insurance

Job summary

Qualified Staffing is seeking an Administrative Assistant for our client in Macon, GA. Pay: $25-$27/hour. Full-Time.

Responsibilities include preparing design reports, reviewing contracts in Word and BlueBeam, data entry in Excel, managing the online bidding site, tabulating bids, processing pay apps, and providing general office support. The role requires strong MS Office skills and excellent communication.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3-5 years experience in an administrative role.
• Proficient in MS Word, Excel, Outlook; strong writing ability.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Prepare preliminary design reports and update specifications.
• Prepare and review contract documents using Word and BlueBeam.
• Data entry and compilation in Excel.
• Manage online bidding website and tabulate bids.
• Provide general admin support and office tasks.

Skills

Communication skills

Time management

Attention to detail

Independent work

Team collaboration

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

SharePoint

OneNote

OneDrive

Teams

BlueBeam

Job description

Are you or someone you know a detail-oriented, highly organized individual?

Qualified Staffing is looking to hire an Administrative Assistant for our client in Macon, Ga.

Pay: $25-$27/hour

Full-Time

Duties and Responsibilities

• Prepare preliminary design reports and update specifications.
• Prepare and review contract documents and agreements using Microsoft Word and BlueBeam (PDF markup and collaboration software).
• Data compilation and entry using Microsoft Excel.
• Manage online bidding website.
• Tabulating projects bids.
• Reviewing and processing pay applications.
• Preparing project related correspondence.
• Handling general office tasks.
• Process credit card reports/receipts.
• Provide general administrative support to the staff including maintaining office supplies.
• Preparing preliminary design reports and updating specifications.
• Prepare and review contract documents and agreements.
• Data compilation and entry.
• Manage online bidding website.
• Tabulating projects bids.
• Reviewing and processing pay applications.Preparing project related correspondence.
• Handling general office tasks.
• Process credit card reports/receipts.
• Provide general administrative support to the staff including maintaining office supplies.

Environment and Physical Activity

• Office environment with standard office temperature, moderate noise from computer(s), printer(s), telephone, copier, scanner and other office equipment.
• Ability to walk, stoop, kneel, reach, lift (up to 15 pounds), and sit at a desk for various lengths of time.
• Ability to operate and use a computer, printer, telephone, copier, scanner, other office equipment and tools needed and used to perform this job.

Qualifications

• High school diploma or GED required. Associate Degree preferred.
• 3-5 years experience as an administrative assistant or in a support/office position.

• Proficiency in Microsoft Office Suite, especially Word, Excel, Outlook, OneNote, SharePoint, and OneDrive
• Excellent written and verbal communication skills

• Valid Driver’s License and acceptable driving history (criteria available upon request).

Knowledge, Skills & Abilities

• Self-motivated, responsible, dependable, and attentive to detail.
• Excellent written, verbal, analytical, and interpersonal skills.
• Strong ability to think, learn, and work independently and with others.
• Ability to effectively collaborate with others in a team environment where priorities can change daily.
• Strong computer skills using a range of programs and applications, including MS Office Products (Word, Excel, Outlook, and Teams).
• Ability to prioritize tasks and manage time efficiently.

Benefits

• 401(k) plan with employer match up of 100% of the first 3% of employee contributions an 50% match of the next 2% of employee contributions.
• Dental insurance.
• Flexible Spending Account (FSA) for medical expenses and dependent care.
• Health Savings Account (HSA).
• Medical insurance.
• Life insurance of $50,000 with no cost to employee; additional life insurance available at cost to employee
• Long Term Disability insurance at no cost to employee; Short Term Disability insurance available at cost to employee
• Paid Time Off
• Supplemental Accident and/or Critical Illness coverage.
• Vision insurance

Pre-Employment/Employment Requirements

• All offers of employment are contingent upon successful completion of all pre-employment screenings, which include but are not limited to, drug screening, background check and MVR check.