Administrative Assistant

Southern-Forestry-Consultants; Bainbridge (GA); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Southern Forestry Consultants, Inc. is seeking an Administrative Assistant to support the Business Administrator and a team of foresters, wildlife biologists, and ecologists in Bainbridge, GA.

The role focuses on accurate records, invoicing, and office coordination in a hybrid work setting. You will handle accounts receivable tasks, insurance-related issues, and general administrative duties, with opportunities to back up key functions and contribute to smooth daily operations for a

Qualifications

• Experience in office administration and accounts receivable.
• Proficient with QuickBooks and MS Office (Outlook, Word, Excel).
• Able to handle confidential business information with discretion.

Responsibilities

• Accounts Receivable Clerk: assist invoicing, payment tracking, and balance follow-up.
• Insurance administration: support documentation, renewals, and related tasks.
• Business Administrator support: organize files, maintain records, coordinate procedures.
• Administrative backup: cover for the Business Administrator as needed.
• Staff support: assist foresters, wildlife biologists, and ecologists with admin tasks.
• General office admin: data entry, filing, correspondence, recordkeeping.

Skills

Organizational skills

Communication

Multitasking

Discretion handling confidential info

Teamwork

Tools

QuickBooks

Microsoft Office

Job description

Administrative Assistant

Southern Forestry Consultants, Inc.

Location: Bainbridge, Georgia | Hybrid Work Opportunity

About the Position:

Southern Forestry Consultants is seeking a dependable, organized, and detail-oriented Administrative Assistant to support our Business Administrator and assist our team of natural resource professionals (foresters, wildlife biologists, and ecologists) with daily operational needs.

This position plays an important role in keeping our office running smoothly by providing administrative and financial support, serving as accounts receivable clerk, insurance-related issues point of contact, and backup for key administrative responsibilities when needed. The ideal candidate is proactive, adaptable, and comfortable balancing multiple priorities while working collaboratively with a team.

This position is based in Bainbridge, Georgia, with the potential for a hybrid work arrangement. The selected candidate must be able to work in the office 2-3 days per week and as needed to support business operations.

Key Responsibilities:

• Accounts Receivable Clerk: Assist with customer invoicing, payment tracking, account records, and follow-up on outstanding balances.
• Insurance Administration: Assist with insurance-related issues, documentation, renewals, and other administrative tasks as needed.
• Business Administrator Support: Provide day-to-day administrative assistance to help maintain accurate records, organize files, and coordinate office procedures.
• Administrative Backup: Serve as backup for the Business Administrator during absences, helping to ensure continuity of essential office functions.
• Professional Staff Support: Assist foresters, wildlife biologists, and ecologists with administrative needs, documentation, scheduling, paperwork, and other tasks that help them work efficiently in the field and office.
• General Office Administration: Assist with data entry, filing, correspondence, recordkeeping, and other duties as assigned.
• Team Collaboration: Communicate effectively with team members, respond to requests in a timely manner, and help keep daily operations organized and on track.

Qualifications:

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with QuickBooks, Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Dependable, self-motivated, and willing to learn new processes.
• Ability to handle confidential business and financial information with discretion.
• Strong problem-solving skills and a team-oriented attitude.
• Previous experience in office administration, accounts receivable, bookkeeping, or insurance administration is preferred.

What We're Looking For:

We are looking for someone who takes pride in their work, enjoys helping others, and can be counted on to keep things organized and moving forward. The right person will be flexible, resourceful, and willing to step in where needed to support the Business Administrator and our team of natural resource professionals.

Work Arrangement:

• Location: Bainbridge, Georgia.
• Schedule: Full-time 40 hr. work week. Hybrid work may be available, with a required in-office presence of 2-3 days per week.