Administrative Assistant PT

Jewish Center of Greater Buffalo Inc; Buffalo (NY); On-site; USD 23,000 - 25,000; Part time

Job summary

The Early Childhood Part Time Administrative Assistant at Jewish Center of Greater Buffalo Inc provides front desk coverage, handles registrations, collects and inputs data, prepares materials and reports, and supports the Early Childhood team with daily administrative tasks.

The role requires a high school diploma, at least five years in customer service, strong computer skills (Windows, Word, Excel, Outlook), and excellent communication.

Qualifications

• Knowledge/education: Background in customer service, sales or related field.
• High School Diploma is required.
• Excellent written and verbal communication skills.
• Experience greeting customers and solving problems.
• Must be a visible and active team player in a customer service environment.

Responsibilities

• Registration: Compile and input registration information.
• Prepare Billing Adjustment forms.
• Track and log new paperwork then file.
• Process rosters, reports and labels; make phone contacts related to registration.
• Prepare materials for staff orientation and distribute packets.
• Provide front desk coverage when needed.
• Enter pertinent data on Excel spreadsheets.

Skills

Customer service

Communication

Problem solving

Team player

Data entry

Education

High School Diploma

Tools

Windows

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Holland Building, Buffalo, NY, US

5 days ago Requisition ID: 1052

Salary Range: $17.00 To $18.00 Hourly

The Early Childhood Part Time Administrative Assistant is a vital member of the Jewish Community Center’s customer service team and administrative support staff.

This staff person will be responsible for providing administrative support to Early Childhood .

• Registration
• Compile and input registration information
• Prepare Billing Adjustment forms
• Track and log new paperwork then file
• Process rosters, reports and labels
• Make phone contacts pertinent to registration process
• Prepare, organize and distribute packets
• Staffing
• Process staff rosters, reports and labels
• Prepare materials for staff orientation
• Administrative
• Prepare printed materials/supplies/forms needed for Early Childhood
• Prepare and process correspondence (i.e. letters, forms, labels, newsletters, flyers, etc)
• Answer phone inquiries, questions, concerns, etc. or forward to Early Childhood Director
• Work successfully with volunteers, members and staff.
• Enter pertinent data on Excel spreadsheets.
• Provide Front Desk coverage when needed

Qualifications:

• Education/Experience:
• Knowledge/education: Background in customer service, sales or related field. High School Diploma and minimum 5 years experience.
• Computer Skills including Windows, Word, Excel, Outlook
• Excellent relationship skills
• Experience in greeting customers and problem-solving
• Excellent written and verbal communication skills
• Must demonstrate the aptitude and willingness to be a visible and active team player in a customer service environment

The Early Childhood Part Time Administrative Assistant is a vital member of the Jewish Community Center’s customer service team and administrative support staff.

This staff person will be responsible for providing administrative support to Early Childhood .

Essential Duties

• Registration

• Compile and input registration information
• Prepare Billing Adjustment forms
• Track and log new paperwork then file
• Process rosters, reports and labelsMake phone contacts pertinent to registration process
• Prepare, organize and distribute packets

• Staffing

• Process staff rosters, reports and labels
• Prepare materials for staff orientation

• Administrative

• Prepare printed materials/supplies/forms needed for Early Childhood
• Prepare and process correspondence (i.e. letters, forms, labels, newsletters, flyers, etc)
• Answer phone inquiries, questions, concerns, etc. or forward to Early Childhood Director

• Work successfully with volunteers, members and staff.
• Enter pertinent data on Excel spreadsheets.
• Duplicate forms, letters, handouts, etc.
• Provide Front Desk coverage when needed

Qualifications:

• Education/Experience:

• Knowledge/education: Background in customer service, sales or related field. High School Diploma and minimum 5 years experience.
• Computer Skills including Windows, Word, Excel, Outlook
• Excellent relationship skills
• Experience in greeting customers and problem-solving
• Excellent written and verbal communication skills
• Must demonstrate the aptitude and willingness to be a visible and active team player in a customer service environment

Part Time Monday through Friday based on needs.