Administrative Assistant PT

The Jewish Center of Buffalo; Buffalo (NY); On-site; USD 23,000 - 25,000; Part time

Job summary

The Jewish Community Center in Buffalo is seeking a part-time Early Childhood Administrative Assistant to join the customer service and administrative support team. You will handle registration, data entry, communications, and front desk duties to support the Early Childhood program.

You must have a High School Diploma with at least five years of related experience and strong skills in Windows, Word, Excel, and Outlook.

Qualifications

• Background in customer service, sales or related field.
• High School Diploma and minimum 5 years experience.
• Computer skills including Windows, Word, Excel, Outlook.

Responsibilities

• Registration and input of registration information.
• Prepare billing adjustments and track documentation.
• Process rosters, reports and labels and answer inquiries.
• Provide Front Desk coverage and support Early Childhood.

Skills

Customer service

Problem solving

Relationship skills

Communication skills

Education

High School Diploma

5 years experience

Tools

Windows

Word

Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Holland Building, Buffalo, NY, US

Salary Range: $17.00 To $18.00 Hourly

The Early Childhood Part Time Administrative Assistant is a vital member of the Jewish Community Center’s customer service team and administrative support staff.

This staff person will be responsible for providing administrative support to Early Childhood .

• Registration
• Compile and input registration information
• Prepare Billing Adjustment forms
• Track and log new paperwork then file
• Process rosters, reports and labels
• Make phone contacts pertinent to registration process
• Prepare, organize and distribute packets
• Staffing
• Process staff rosters, reports and labels
• Prepare materials for staff orientation
• Administrative
• Prepare printed materials/supplies/forms needed for Early Childhood
• Prepare and process correspondence (i.e. letters, forms, labels, newsletters, flyers, etc)
• Answer phone inquiries, questions, concerns, etc. or forward to Early Childhood Director
• Work successfully with volunteers, members and staff.
• Enter pertinent data on Excel spreadsheets.
• Provide Front Desk coverage when needed

Qualifications:

• Education/Experience:
• Knowledge/education: Background in customer service, sales or related field. High School Diploma and minimum 5 years experience.
• Computer Skills including Windows, Word, Excel, Outlook
• Excellent relationship skills
• Experience in greeting customers and problem-solving
• Excellent written and verbal communication skills
• Must demonstrate the aptitude and willingness to be a visible and active team player in a customer service environment

The Early Childhood Part Time Administrative Assistant is a vital member of the Jewish Community Center’s customer service team and administrative support staff.

This staff person will be responsible for providing administrative support to Early Childhood .

Essential Duties

• Registration

• Compile and input registration information
• Prepare Billing Adjustment forms
• Track and log new paperwork then file
• Process rosters, reports and labels
• Make phone contacts pertinent to registration process
• Prepare, organize and distribute packets

• Staffing

• Process staff rosters, reports and labels
• Prepare materials for staff orientation

• Administrative

• Prepare printed materials/supplies/forms needed for Early Childhood
• Prepare and process correspondence (i.e. letters, forms, labels, newsletters, flyers, etc)
• Answer phone inquiries, questions, concerns, etc. or forward to Early Childhood Director

• Work successfully with volunteers, members and staff.
• Enter pertinent data on Excel spreadsheets.
• Duplicate forms, letters, handouts, etc.
• Provide Front Desk coverage when needed

Qualifications:

• Education/Experience:
• Knowledge/education: Background in customer service, sales or related field. High School Diploma and minimum 5 years experience.
• Computer Skills including Windows, Word, Excel, Outlook
• Excellent relationship skills
• Experience in greeting customers and problem-solving
• Excellent written and verbal communication skills
• Must demonstrate the aptitude and willingness to be a visible and active team player in a customer service environment

Part Time Monday through Friday based on needs.