Administrative Assistant - Project Support

Ultimate Staffing; Irvine (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Retirement plan with match

Paid time off

Professional development

Job summary

Ultimate Staffing Services in California is seeking an experienced Administrative Assistant to support daily operations at a client site. The role emphasizes organization, attention to detail, and professional communication.

You will schedule meetings, manage files, prepare reports and presentations, handle inquiries, and assist with supplies. The position offers competitive hourly pay and benefits, with a Monday–Friday first shift.

Qualifications

• Proven experience as administrative assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• High school diploma or equivalent; additional qualifications are a plus.

Responsibilities

• Coordinate and schedule meetings, appointments, and events.
• Maintain and organize files and records, ensuring accuracy.
• Assist in preparing reports, presentations, and correspondence.
• Provide excellent customer service to clients, visitors, and staff.
• Manage incoming and outgoing communications, including emails and phone calls.
• Order and maintain office supplies and equipment.
• Support team members with various administrative tasks as needed.

Skills

Organizational skills

Multitasking

Communication skills

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

MS Word

MS Excel

PowerPoint

Job description

Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's team in California. This role requires an individual with strong organizational skills and a keen attention to detail. The Administrative Assistant will play a crucial role in supporting daily operations and ensuring the smooth functioning of the office environment.

Responsibilities

• Coordinate and schedule meetings, appointments, and events.
• Maintain and organize files and records, ensuring they are accurate and up-to-date.
• Assist in the preparation of reports, presentations, and correspondence.
• Provide excellent customer service to clients, visitors, and staff.
• Manage incoming and outgoing communications, including emails and phone calls.
• Order and maintain office supplies and equipment.
• Support team members with various administrative tasks as needed.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• High school diploma or equivalent; additional qualifications are a plus.

Work Hours

Monday - Friday, First Shift

Benefits

• Competitive pay range from $25 to $30 per hour.
• Comprehensive health insurance coverage.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Opportunities for professional development and growth.

Additional Details

• Max Pay is $30.
• Min Pay is $25.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.