Administrative Assistant, Project & Proposal Support

Bohler; City of Albany (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) match

Paid time off

Bonuses

Wellness programs

Job summary

Bohler in Albany, NY seeks an Administrative Assistant to provide essential administrative and project support for land development clients in the Capital District. You will assist managers, prepare proposals, coordinate meetings and travel, manage documents, and help deliver projects on time.

Applicants should have 3+ years of admin experience, proficiency in Microsoft Office, and strong detail-orientation. This role offers a collaborative, fast-paced environment with growth opportunities.

Qualifications

• 3+ years of administrative experience supporting management-level staff.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of Concur or CRM is a plus.
• Strong written and verbal communication abilities.
• Detail-oriented with excellent organizational skills.

Responsibilities

• Prepare proposals, letters, reports, and correspondence from draft to client-ready.
• Assist managers with project status updates, expense reports, and monthly accounting tasks.
• File project documents, track tasks, and maintain records in project systems.
• Support submissions to outside agencies, assembling materials and deliverables.
• Coordinate meetings, events, and travel logistics including agendas and follow-up.
• Prepare plans, reports, and map packages for internal and external use.
• Communicate effectively with internal teams and clients to support timely delivery.

Skills

Microsoft Office Suite

CRM knowledge

Attention to detail

Communication skills

Time management

Education

High school diploma or GED

AS/BA preferred

Tools

Concur

CRM software

Job description

Bohler in Albany, NY seeks an Administrative Assistant to provide essential administrative and project support for land development clients in the Capital District. You will assist managers, prepare proposals, coordinate meetings and travel, manage documents, and help deliver projects on time.

Applicants should have 3+ years of admin experience, proficiency in Microsoft Office, and strong detail-orientation. This role offers a collaborative, fast-paced environment with growth opportunities.