Sr. Administrative Assistant

Bohler; Boston (MA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Collaborative culture

Career growth opportunities

Mentorship and leadership development

Team-focused environment

Job summary

Bohler’s Boston office seeks a Senior Administrative Assistant to coordinate engineering and land development projects, pairing with managers, engineers, and clients to keep work moving from proposals to final approvals.

Ideal candidates bring 5+ years of admin experience, strong MS Office skills, and a collaborative, proactive mindset. The role involves mentoring staff, improving processes, and supporting invoicing, budgeting, and document control.

Qualifications

• 5+ years of administrative experience supporting management or project teams.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); knowledge of CRM or Vantagepoint is a plus.
• Strong organizational skills with ability to prioritize in a fast-paced environment.
• Excellent written and verbal communication with high accuracy.

Responsibilities

• Prepare proposals and correspondence from draft to client-ready with precision.
• Coordinate project setup, track milestones, and manage documentation across systems.
• Assist with project invoicing, reporting, and billing coordination using Vantagepoint or similar tools.
• Support project managers through financial tracking, AR follow-up, and client communication.
• Compile and format applications and submittals for outside agencies.

Skills

MS Office proficiency

Project coordination

Communication

Discretion

Mentoring teammates

Education

Associate degree preferred

Bachelor’s degree preferred

Tools

Vantagepoint

CRM software

Job description

Your organization and initiative set the pace for project success.

You’ll lead the coordination of engineering and land development projects, supporting teams whose work shapes communities across the Boston area.

About the Role

Bohler’s Boston, MA office is seeking a Senior Administrative Assistant who combines strong organizational and accuracy skills with collaboration and a proactive approach to project support. In this role, you’ll partner closely with managers, engineers, and clients to keep projects moving efficiently, from proposals and permitting to final approvals, while mentoring others and modeling excellence in administrative operations.

What You’ll Do

• Prepare proposals and correspondence from draft to client-ready with precision and consistency
• Coordinate project setup, track milestones, and manage documentation across multiple systems
• Use Vantagepoint and other internal platforms to assist with project invoicing, reporting, and billing coordination
• Support project managers through financial tracking, AR follow-up, and client communication
• Compile and format applications and submittals for outside agencies, ensuring completeness and accuracy
• Manage schedules, coordinate meetings, and handle logistics for both internal and client-facing events
• Mentor administrative staff and assist with onboarding or training of new team members
• Partner with leadership to streamline workflows and improve administrative processes

What We Offer

• A collaborative environment where your expertise is valued and your input drives results
• Exposure to the full lifecycle of land development projects
• Opportunities for professional growth through training, mentorship, and leadership development
• A culture that values initiative, innovation, and teamwork

What You’ll Bring

• High school diploma or GED required; associate or bachelor’s degree preferred
• 5+ years of administrative experience supporting management or project-level teams
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); knowledge of CRM or Vantagepoint a plus
• Strong organizational skills with the ability to prioritize and adapt in a fast-paced environment
• Proven ability to manage sensitive information with professionalism and discretion
• Excellent written and verbal communication skills, with an eye for accuracy and detail
• A proactive, collaborative mindset and a genuine interest in contributing to a team’s success