Senior Project Administration Specialist

Bohler; Boston (MA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Collaborative culture

Career growth opportunities

Mentorship and leadership development

Team-focused environment

Job summary

Bohler’s Boston office seeks a Senior Administrative Assistant to coordinate engineering and land development projects, pairing with managers, engineers, and clients to keep work moving from proposals to final approvals.

Ideal candidates bring 5+ years of admin experience, strong MS Office skills, and a collaborative, proactive mindset. The role involves mentoring staff, improving processes, and supporting invoicing, budgeting, and document control.

Qualifications

• 5+ years of administrative experience supporting management or project teams.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); knowledge of CRM or Vantagepoint is a plus.
• Strong organizational skills with ability to prioritize in a fast-paced environment.
• Excellent written and verbal communication with high accuracy.

Responsibilities

• Prepare proposals and correspondence from draft to client-ready with precision.
• Coordinate project setup, track milestones, and manage documentation across systems.
• Assist with project invoicing, reporting, and billing coordination using Vantagepoint or similar tools.
• Support project managers through financial tracking, AR follow-up, and client communication.
• Compile and format applications and submittals for outside agencies.

Skills

MS Office proficiency

Project coordination

Communication

Discretion

Mentoring teammates

Education

Associate degree preferred

Bachelor’s degree preferred

Tools

Vantagepoint

CRM software

Job description

Bohler’s Boston office seeks a Senior Administrative Assistant to coordinate engineering and land development projects, pairing with managers, engineers, and clients to keep work moving from proposals to final approvals.

Ideal candidates bring 5+ years of admin experience, strong MS Office skills, and a collaborative, proactive mindset. The role involves mentoring staff, improving processes, and supporting invoicing, budgeting, and document control.