Administrative & Project Support Coordinator

Bohler; Village of Colonie (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Collaborative workplace

Training and mentorship

Growth opportunities

People-first culture

Job summary

Bohler is seeking an Administrative Assistant in Albany, NY, to provide essential administrative and project support for land development initiatives across the Capital District. You will assist managers with status updates, prepare proposals, and maintain records in project management systems, ensuring timely project delivery.

The role offers growth in a fast-paced, team-driven environment, exposure to land development processes, and access to training and mentorship to advance administrative

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred.
• 3+ years of administrative experience supporting management-level staff.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); knowledge of Concur or CRM a plus.
• Strong attention to detail, organization, and follow-up skills.
• Excellent written and verbal communication abilities.
• A proactive, solutions-oriented mindset with the ability to prioritize and multitask effectively.
• Commitment to professionalism and discretion when handling confidential information.

Responsibilities

• Prepare proposals, letters, reports, and correspondence from draft to client-ready
• Assist managers with project status updates, expense reports, and monthly accounting tasks
• File project documents, track tasks, and maintain accurate records in project management systems
• Support submissions to outside agencies, including assembling materials and managing deliverables
• Coordinate meetings, events, and travel logistics, including agenda creation and follow-up
• Prepare and assemble plans, reports, and map packages for internal and external use
• Communicate effectively with internal teams and clients to support timely project delivery

Skills

MS Office

Communication skills

Attention to detail

Organization

Multitasking

Education

High School diploma or GED

Associate or Bachelor's degree preferred

Tools

Concur

CRM

Job description

Bohler is seeking an Administrative Assistant in Albany, NY, to provide essential administrative and project support for land development initiatives across the Capital District. You will assist managers with status updates, prepare proposals, and maintain records in project management systems, ensuring timely project delivery.

The role offers growth in a fast-paced, team-driven environment, exposure to land development processes, and access to training and mentorship to advance administrative