Administrative Assistant - Plant Operations & Data Support

Vylor Inc.; Fremont (CA); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health benefits for you and yourFamily

Paid time off + holidays

Parental leave

Retirement savings plan

Tuition reimbursement

Career development opportunities

Development opportunities

Job summary

Vylor Inc. is seeking an Administrative Assistant to support our Hedrick, Iowa operations while coordinating with manufacturing, agronomy, and external partners.

The role involves front-desk reception, accounts payable/receivable, payroll reporting, data entry, and document control to ensure smooth daily operations during seasonal peaks. Ideal candidates will have a High School Diploma or GED and be proficient with Microsoft Office and ERP systems, with strong communication and organizational

Qualifications

• High School Diploma or GED required.
• Experience with Microsoft Office and ERP systems.
• Strong written and verbal communication.
• Ability to handle confidential information and meet deadlines.
• Prior administrative or receptionist experience preferred.

Responsibilities

• Provide administrative support to manufacturing plant and field operations.
• Perform daily reception activities and greet visitors.
• Collaborate with site production, agronomy, and external partners.
• Handle accounts receivable and accounts payable processing for the site.
• Create and maintain data entry processes across departments.
• Process daily transactions with high accuracy.
• Prepare correspondence, documents, and reports.
• Assist with contract administration and office supply ordering.
• Support records management around quality programs and training.
• Assist Continuous Improvement activities around safety, quality, and productivity.
• Track documentation and assist training coordinator for document control.
• Run payroll reports and review for data accuracy.
• Perform other duties as assigned.

Skills

MS Office Suite & ERP

Project management

Interpersonal skills

Communication

Attention to detail

Organizational skills

Adaptability

Time management

Education

High School Diploma/GED

Associate's degree (outstanding)

Tools

Microsoft Office Suite

ERP software

Job description

Vylor Inc. is seeking an Administrative Assistant to support our Hedrick, Iowa operations while coordinating with manufacturing, agronomy, and external partners.

The role involves front-desk reception, accounts payable/receivable, payroll reporting, data entry, and document control to ensure smooth daily operations during seasonal peaks. Ideal candidates will have a High School Diploma or GED and be proficient with Microsoft Office and ERP systems, with strong communication and organizational