Administrative Assistant

Vylor; Fremont (CA); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health benefits for you and yourFamily

Paid time off + holidays

Parental leave

Retirement savings plan

Tuition reimbursement

Career development opportunities

Development opportunities

Job summary

Vylor Inc. is seeking an Administrative Assistant to support our Hedrick, Iowa operations while coordinating with manufacturing, agronomy, and external partners.

The role involves front-desk reception, accounts payable/receivable, payroll reporting, data entry, and document control to ensure smooth daily operations during seasonal peaks. Ideal candidates will have a High School Diploma or GED and be proficient with Microsoft Office and ERP systems, with strong communication and organizational

Qualifications

• High School Diploma or GED required.
• Experience with Microsoft Office and ERP systems.
• Strong written and verbal communication.
• Ability to handle confidential information and meet deadlines.
• Prior administrative or receptionist experience preferred.

Responsibilities

• Provide administrative support to manufacturing plant and field operations.
• Perform daily reception activities and greet visitors.
• Collaborate with site production, agronomy, and external partners.
• Handle accounts receivable and accounts payable processing for the site.
• Create and maintain data entry processes across departments.
• Process daily transactions with high accuracy.
• Prepare correspondence, documents, and reports.
• Assist with contract administration and office supply ordering.
• Support records management around quality programs and training.
• Assist Continuous Improvement activities around safety, quality, and productivity.
• Track documentation and assist training coordinator for document control.
• Run payroll reports and review for data accuracy.
• Perform other duties as assigned.

Skills

MS Office Suite & ERP

Project management

Interpersonal skills

Communication

Attention to detail

Organizational skills

Adaptability

Time management

Education

High School Diploma/GED

Associate's degree (outstanding)

Tools

Microsoft Office Suite

ERP software

Job description

Join Vylor - Powering the Future of Agriculture

At Vylor, we’re advancing agriculture through breakthrough science - combining elite germplasm, cutting-edge biotech, and next-generation expertise in gene editing and molecular breeding. Our portfolio includes trusted industry brands like Pioneer®, Brevant®, and Hoegemeyer®, delivering performance farmers rely on.

Join us to help scale innovation globally and shape what’s next in crop science.

Vylor has an exciting opportunity for an Administrative Assistant to join our company and support our Hedrick, Iowa location!

As the Administrative Assistant for Corteva Agriscience, you will play a key role in supporting manufacturing plant and field operations by ensuring daily administrative activities run smoothly and efficiently. In this role, you will provide front office reception support, collaborate with production, agronomy, and external partners, and manage essential administrative functions including accounts payable and receivable, payroll reporting, data entry, document control, and records management. With strong attention to detail and accuracy, you will prepare correspondence and reports, support contract administration and purchasing needs, assist with quality and training documentation, and contribute to continuous improvement efforts focused on safety, quality, and productivity in a fast paced, seasonal environment.

• VISA Sponsorship is not available for this position
• Relocation assistance is not offered for this position
• This role will be on site at the Corteva location

What You’ll Do

• Provide administrative support to manufacturing plant and field operations
• Perform daily reception activities effectively and welcome visitors and business partners to the location
• Collaborate with site production, agronomy, and external partners
• Handle accounts receivable and accounts payable processing for the site
• Create, develop, and maintain data entry processes across departments
• Handle daily transactions for operations with high accuracy
• Prepare correspondence, documents, and reports
• Assist with contract administration duties, office supply ordering, and other plant purchasing needs
• Assist with records management around quality programs and training
• Support Continuous Improvement activities around Safety, Quality, and Productivity
• Tracking documentation and assist training coordinator for proper document control
• Run payroll reports and review for data accuracy
• Perform other duties as assigned

Education

• High School Diploma/GED

What Skills You Need

• Proficient in using Microsoft Office Suite and ERP business applications
• Demonstrates experience in developing, implementing, and managing business projects and procedures
• Exceptional interpersonal skills, with strong written and verbal communication abilities
• Ability to think proactively, manage confidential information, perform well under pressure, and adapt to changing priorities is critical using sound logical problem solving and decision-making skills
• Highly self-motivated with keen attention to detail, excellent organizational skills, and the capacity to prioritize effectively
• Excels in a fast-paced environment and adapts to change
• Willingness and flexibility to work extended hours, including weekends and holidays, as needed during seasonal peaks to support business needs
• You are welcoming and engaging with a positive attitude and love being the face of the business as you greet guests when they come in the door

What Makes You Stand Out

• Associate's degree
• Records management experience

Benefits - How We'll Support You

• Numerous development opportunities offered to build your skills
• Be part of a company with a higher purpose and contribute to making the world a better place
• Health benefits for you and your family on your first day of employment
• Four weeks of paid time off and two weeks of well-being pay per year, plus paid holidays
• Excellent parental leave which includes a minimum of 16 weeks for mother and father
• Future planning with our competitive retirement savings plan and tuition reimbursement program
• Learn more about our total rewards package here - Vylor Benefits
• Check out life at Vylor! https://www.linkedin.com/company/vylorgenetics/

Vylor is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.