Administrative Assistant - Pittsburgh, PA

VetJobs; Pittsburgh (Allegheny County); Hybrid; USD 10,000 - 60,000; Full time

Job summary

VetJobs seeks an Administrative Assistant in Pittsburgh to support the Office of Faculty Affairs. The role involves managing faculty records, assisting in scheduling, and coordinating faculty appointments. A Bachelor’s Degree and relevant experience are required. Hybrid working arrangements are available.

Qualifications

• Experience in an administrative role or similar.
• Strong skills in organization and communication required.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Assist in the planning and organization of faculty appointments.
• Maintain and review faculty records.
• Generate correspondence and reports for the faculty committee.

Skills

Communication

Organization

Time Management

Education

Bachelor's Degree

Job description

Administrative Assistant - Pittsburgh, PA

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Job Description

On behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow for next steps.

Job Description

On behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow for next steps.

The Office of Faculty Affairs is responsible for issues relating to School of Medicine faculty, including the development and interpretation of policies and procedures; recruitment, promotion, and tenure; faculty and chair orientation, counseling, and mediation; faculty development and governance; grievance and appeal procedures; and contractual, compensation, and legal issues. The office oversees standing committee operations, payroll and human resources functions, faculty performance evaluation, endowed chairs and professorships, statistical reporting, and serves as a liaison to the Office of the Senior Vice Chancellor for Health Sciences, the Office of the Provost, the Office of the Chancellor, Office of Legal Counsel, the University of Pittsburgh Physicians, and UPMC.

Job Summary

Assists in the planning, organization, and execution of faculty appointments and formal reviews. Drafts and edits written materials and senior leadership communications. Maintains and reviews faculty records.

Essential Functions

The Administrative Assistant will assist the Executive Administrator and staff in the School of Medicine, Office of Faculty Affairs. Responsibilities include assisting Committee Coordinators with portfolio review for tenure, appointment stream, and affiliated faculty actions. Conduct first level analysis of portfolio materials for adherence to School of Medicine portfolio requirements and guidelines and generate written report. Generate Vice Dean letters and other correspondence. Track volunteer faculty appointments (representing approx. 2,000 faculty) and coordinate ISMETT faculty appointments for UPMC site in Italy. Main liaison/contact for the tracking of UCR (Under Committee Review) faculty. Provide administrative support to the School's Executive Committee of the Faculty. Assist with data entry and maintenance of electronic faculty files, and other routine office duties.

Physical Effort

Operates computers and other office equipment, communicates effectively with management contacts, performs well under pressure. Mostly sedentary. May require some light lifting (10-15 lbs.).

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Faculty Affairs Assistant

Job Family Human Resources

Job Sub-Family Faculty Records

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 4:30 p.m. *A hybrid work arrangement is available, likely 2 days onsite and 3 days remote *Departmental training can be completed onsite/in person and virtually. **Only those within commuting distance of the university will be considered

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range Between $17.74 to $22.17 per hour

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume

Optional Documents Cover Letter

Auto req ID

447659BR

Minimum Education Required

Bachelors

Job_Category

Administrative and Support Services

City*

Pittsburgh

State*

Pennsylvania

Job Code

Administrative_Assistant Clerical

Affiliate Sponsor

Pitt

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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