Administrative Coordinator (Remote or Hybrid) - Pittsburgh, PA

VetJobs; Pittsburgh (Allegheny County); Remote; USD 35,000 - 45,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to join their dynamic Grants Management Services Team. This role offers the flexibility of remote or hybrid work arrangements, making it ideal for those looking to balance their professional and personal lives. You will play a vital role in processing grant awards and modifications, ensuring compliance, and facilitating communication between departments. This position is perfect for detail-oriented individuals with strong analytical and communication skills, eager to contribute to a mission-driven organization that values diversity and inclusion.

Qualifications

• 1+ years of experience in administrative roles.
• Strong analytical and communication skills are essential.

Responsibilities

• Process award activations and modifications for grants.
• Coordinate communications and transaction requests.

Skills

Analytical Skills

Communication Skills

Attention to Detail

Education

Bachelor's Degree

Tools

Internal Electronic Systems

Job description

Administrative Coordinator (Remote or Hybrid) - Pittsburgh, PA

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Administrative Coordinator (Remote or Hybrid) - Pittsburgh, PA

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Job Description

On behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow for next steps.

Job Description

On behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow for next steps.

The Administrative Coordinator on the Grants Management Services Team is responsible for the processing of award activations for an assigned constituency in the Office of Sponsored Programs (OSP). This individual is responsible for Notice of Award (NOA) reviews and processing, routine correspondence, and direct communication with units as relevant to grant award activations. The incumbent will be responsible for reviewing and processing award modification requests for awarded grants. The position requires strong analytical skills in addition to diplomacy, demeanor, confidentiality, and initiative.

OSP (osp.pitt.edu) is a mission-driven central office that values a team-oriented culture and actively encourages internal career advancement. OSP partners with faculty and staff to support the University's $1B annual research enterprise. For more information on the University of Pittsburgh’s research accomplishments, watch the video IT's Possible at Pitt at this link: https://pittresearchannualreport.com/.

Applicants should submit both a cover letter and a resume to be considered for this opportunity. OSP supports flexible work arrangements, and this position is available as 100% remote or hybrid, depending on the candidate's preference.

Job Summary

Coordinates the internal processing of communications, transaction requests, and sponsor requests and handles correspondence with internal and external contacts. Advises on the preparation and submission of sponsored project actions. Reviews documents and refers more complex requests to senior leadership. Assists with prioritizing and organizing work.

Essential Functions

Reviewing and processing incoming research award documents

Requesting required compliance information from faculty and staff to activate awards

Utilizing internal electronic systems to review information, communicate, and document actions taken

Reviewing and processing incoming award modification requests

Physical Effort

The position is primarily sedentary, and all work is done through internal electronic systems and applications. Meetings are virtual.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Sponsored Programs Coordinator I

Job Family Research

Job Sub-Family Grants & Contracts

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday 8:30-5:00

Work Arrangement Remote: Teams working from different locations (off-campus).

Hiring Range $35,000 - $45,000 annual

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume, Cover Letter

Optional Documents Not Applicable

Auto req ID

445513BR

Minimum Education Required

Bachelors

Job_Category

Administrative and Support Services

City*

Pittsburgh

State*

Pennsylvania

Job Code

Education Educational and Training Services

Affiliate Sponsor

Pitt

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

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