Executive Administrative Assistant

AppleOne Employment Services; Pittsburgh (Allegheny County); On-site; USD 55,000 - 100,000; Full time

Job summary

A leading consulting and business services company is seeking a high-level Executive Assistant to support the EVP & CFO in Pittsburgh. The ideal candidate will manage complex calendars, coordinate travel, and ensure confidentiality in communications. This full-time role requires a minimum of three years’ executive administrative experience along with proficiency in Microsoft Office Suite.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Minimum of 3 years of relevant executive-level administrative experience.
• Strong organizational, written, and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, meetings, and correspondence.
• Prepare reports, presentations, agendas, and minutes.
• Coordinate travel, events, and speaking engagements.

Skills

Organizational skills

Written communication

Verbal communication

Multitasking

Discretion

Education

Associate’s degree in business

Tools

Microsoft Office Suite

Job description

Direct message the job poster from AppleOne Employment Services

Recruiter at AppleOne Employment Services

Job Title: Executive Assistant to the EVP & CFO

Location: Pittsburgh (Fully Onsite)

Position Summary:

A high-level Executive Assistant is sought to support the Executive Vice President & Chief Financial Officer, with additional support provided to other senior executives as needed. This role involves managing complex calendars, coordinating travel and events, preparing high-quality documents, and maintaining confidentiality across sensitive communications.

Key Responsibilities:

• Manage executive calendars, meetings, and correspondence
• Prepare reports, presentations, agendas, and minutes
• Coordinate travel, events, and speaking engagements
• Maintain records and assist with legal documentation
• Process expense reports and reconcile credit card statements
• Communicate professionally with stakeholders, including government officials and board members
• Assist with policy development, internal systems, and workflow improvements

Required Skills & Qualifications:

• Associate’s degree in business, office administration, or related field
• Minimum of 3 years of relevant executive-level administrative experience
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, written, and verbal communication skills
• Ability to handle confidential information with discretion
• Skilled in multitasking and prioritizing in a fast-paced environment
• Valid driver’s license required

Preferred Qualifications:

• Experience supporting C-suite or senior leadership
• Familiarity with enterprise systems (e.g., JD Edwards)
• Event planning and budget coordination experience

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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