Admin Assistant - Intermediate- HVI, Oakland

UPMC; Pittsburgh (Allegheny County); On-site; USD 35,000 - 55,000; Full time

Job summary

UPMC is seeking an Administrative Assistant for the Heart and Vascular Institute, providing vital support to departments. This full-time position entails organizing schedules, managing correspondence, and maintaining records, while offering the flexibility of one work-from-home day each week.

Qualifications

• Three years' experience in an administrative support role.
• Ability to perform advanced functions in MS Suite products.
• Knowledge of basic accounting and financial principles.

Responsibilities

• Provides varied administrative support to a department or group of professionals.
• Maintains various accounting and budgetary records.
• Assists supervisor with presentations and maintains supervisor's calendar.

Skills

Advanced word processing

Basic accounting principles

Data analysis

Education

High school diploma or equivalent

Job description

Join to apply for the Admin Assistant - Intermediate- HVI, Oakland role at UPMC

2 days ago Be among the first 25 applicants

Join to apply for the Admin Assistant - Intermediate- HVI, Oakland role at UPMC

University of Pittsburgh Physicians is hiring a full-time Administrative Assistant for the Heart and Vascular Institute at Presbyterian hospital. This position is a Monday-Friday, daylight position with the option of one work from home day per week.

Purpose:

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
• High school diploma or equivalent
• Three years' experience in an administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products. Working knowledge of business processes and proceduresKnowledge of basic accounting and financial principles and functions
• Ability to analyze data and use basic reasoning skills
  
  

Licensure, Certifications, and Clearances:

• Act 34
  
  

UPMC is an Equal Opportunity Employer/Disability/Veteran

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at UPMC by 2x

Get notified about new Administrative Assistant jobs in Pittsburgh, PA.

Executive Assistant to the Clerk of Court

Pittsburgh, PA $55,665.00-$99,408.00 1 month ago

Executive Secretary to the Superintendent

Office Manager (Hermitage Family Practice)

Part-time Administrative Support Coordinator - Brentwood, PA

Administrative Assistant - Senior - Magee Women's Hospital

Administrative Assistant at Propel Northside School

Office Assistant - 1+ Yrs Experience - Pittsburgh, PA

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.