Legal Administrative Assistant / Receptionist

https:/jobs.gogpac.com/gpac/search/Apply/all/523/504155565/Legal%20Administrative%20Assistant%20_%20; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Job summary

Join a respected law firm in Pittsburgh as a Legal Administrative Assistant/Receptionist. This role involves managing communications, supporting attorneys, and ensuring a professional client experience. We are looking for detail-oriented candidates with strong organizational and interpersonal skills. Be a vital part of our team!

Benefits

Competitive salary and benefits package

Collaborative work environment

Opportunities for growth and success

Qualifications

• Previous experience in a legal administrative or receptionist role preferred.
• Excellent interpersonal and communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Serve as the first point of contact by answering and routing incoming calls.
• Greet and escort clients and visitors to meeting rooms.
• Maintain attorney calendars, schedule meetings and appointments.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Multitasking abilities

Education

Experience in legal administration or receptionist role

Tools

Microsoft Office Suite

Aderant

Job description

Actively interviewing - APPLY NOW!!

Job Title: Legal Administrative Assistant / Receptionist
Location: Pittsburgh, PA (In-Office)
Job Type: Full-Time | On-site

Join Our Team – Be the First Face of Our Firm!
We are currently seeking a Legal Administrative Assistant/Receptionist to join our Pittsburgh, PA office. This in-office role offers an exciting opportunity to support a dynamic legal team while serving as the welcoming face of the firm.

The ideal candidate is organized, detail-oriented, and thrives in a professional environment. You’ll play a vital role in supporting attorneys and staff while ensuring a positive and polished client experience.

Responsibilities:

• Serve as the first point of contact by answering and routing incoming telephone calls.
• Greet and escort clients and visitors to meeting rooms.
• Maintain attorney calendars, schedule meetings/appointments, and coordinate conference room use.
• Open, sort, and distribute incoming mail; handle outgoing mail and package delivery.
• Prepare and edit legal documents, correspondence, memoranda, and pleadings.
• Transcribe dictation and format documents as needed.
• Copy, scan, and fax documents efficiently and accurately.
• Assist with the preparation and organization of legal files, including filing documents electronically with various courts.
• Enter attorney time into Aderant timekeeping system.
• Open and maintain client files in the firm’s records management system.
• Prepare transmittal letters for monthly billing and assist with expense reporting.
• Maintain updated contact information and prepare mailing lists for firm-sponsored events.

Qualifications:

• Previous experience in a legal administrative or receptionist role preferred.
• Excellent interpersonal and communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite; familiarity with Aderant and electronic filing systems is a plus.
• High level of professionalism, confidentiality, and attention to detail.
• Positive, team-oriented attitude with a commitment to client service.

Why Join Us?

• Opportunity to work with a respected legal team in a professional, collaborative environment.
• Competitive salary and benefits package.
• Be a valued part of a firm that supports your growth and success.

Ready to make a difference ?Apply now or reach out for more details.

How to Apply:
Reach out directly toJackie Tuckerfor a confidential conversation and to learn more.
Email yourupdated resume to:[e-mail]
Call/Text:[phone]

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