Administrative Assistant — People-Focused Ops Support

Ace Parking Management; Phoenix (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Flexible Spending Accounts

401k

Vacation/Sick

Holiday

Job summary

Ace Parking Management is seeking an Administrative Assistant to support our operations team and uphold our values of accountability, communication, family, exceptional service, and profitability.

In this role you will manage mail and packages, handle keycards, coordinate communications, support management, and help keep our office organized and efficient while maintaining confidential information with discretion.

Qualifications

• 1-2 years’ experience as an Administrative Assistant preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in office software, including Microsoft Office Suite.
• Attention to detail and accuracy in administrative tasks.
• Ability to work effectively in a team environment.
• Discretion and professionalism in handling confidential information.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Activate/deactivate keycards for monthly parking.
• Communicate with office manager on account balances, customer service, answer phones.
• Help with customer issues in the lane.
• Process applications for parking.
• Provide administrative support to the management team.
• Handle account balances and collections.
• Serve as a point of contact between team members, clients, and external partners.
• Efficiently manage phone calls, emails, and correspondence, routing inquiries to the appropriate parties.
• Prepare reports, presentations, and correspondence.
• Manage and maintain records and documentation related to facility operations.
• Coordinate and organize office activities and operations.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Teamwork

Discretion

Microsoft Office

Tools

Microsoft Office Suite

Job description

Ace Parking Management is seeking an Administrative Assistant to support our operations team and uphold our values of accountability, communication, family, exceptional service, and profitability.

In this role you will manage mail and packages, handle keycards, coordinate communications, support management, and help keep our office organized and efficient while maintaining confidential information with discretion.