Administrative Operations Coordinator

Ace Parking; Charlotte (NC); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Vacation/Sick pay

Holiday pay

Discount programs

Job summary

Ace Parking in Charlotte, NC is seeking an organized Administrative Assistant to support the operations team. You will handle mail, data entry, and vendor coordination while upholding our culture of accountability and exceptional service.

Responsibilities include greeting clients, managing calls and emails, maintaining records, and assisting with reports and presentations to keep office operations smooth and compliant with company policies.

Qualifications

• 1-2 years’ experience as an Administrative Assistant preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite.
• Attention to detail and accuracy in administrative tasks.
• Ability to work effectively in a team environment.
• Discretion and professionalism in handling confidential information.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Perform data entry and maintain databases.
• Provide administrative support to the management team.
• Ensure safety and security measures are in place and up to date in compliance with company policies, regulations, and industry standards.
• Serve as a point of contact between team members, clients, and external partners, ensuring clear and professional communication.
• Efficiently manage phone calls, emails, and correspondence, responding promptly and routing inquiries to the appropriate parties.
• Prepare reports, presentations, and correspondence.
• Manage and maintain records and documentation related to facility operations in accordance with company policies and legal requirements.
• Coordinate and organize office activities and operations.

Skills

Administrative experience

Organizational skills

Multitasking

Communication skills

MS Office proficiency

Attention to detail

Discretion and professionalism

Tools

Microsoft Office

Job description

Ace Parking in Charlotte, NC is seeking an organized Administrative Assistant to support the operations team. You will handle mail, data entry, and vendor coordination while upholding our culture of accountability and exceptional service.

Responsibilities include greeting clients, managing calls and emails, maintaining records, and assisting with reports and presentations to keep office operations smooth and compliant with company policies.