Office Manager

Staffmark Group; San Fernando (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability insurance

401(k) plan

Team environment

Job summary

Staffmark is hiring an Office Manager in San Fernando, CA to oversee daily administrative operations, vendor management, budgeting, and payroll for ~20 staff. The role requires strong organization, multi-tasking ability, and proficiency in Microsoft Office.

Expect a collaborative environment and opportunities to optimize office processes. The position offers a stable schedule (Mon-Thu, 6:00 AM – 3:30 PM) with competitive weekly pay and comprehensive benefits, in line with our standard practices

Qualifications

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• 1+ year of administrative/office support experience preferred.
• Proficiency with Microsoft Office and common office software.

Responsibilities

• Supervise and coordinate daily office administrative activities.
• Manage vendor relationships, including contract negotiations and communication.
• Assist with budgeting, expense tracking, and financial recordkeeping.
• Monitor office supplies and inventory; place orders as needed.
• Oversee office equipment, facility maintenance, and service providers.
• Coordinate meetings, appointments, and office activities.
• Assist with onboarding and maintaining confidential employee records.
• Coordinate payroll activities for approximately 20 employees.

Skills

Organizational skills

Verbal & written communication

Customer service

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

Now hiring for a Office Manager

Location: San Fernando, CA

Pay Rate: $30.00 - $35.00 per hour

Schedule: Monday-Thursday: 6:00 AM - 3:30 PM

Brainy, Bossy, and Basically the Glue? We Need You!

Every great office has that one person who keeps everything together. As a Office Manager in San Fernando, that's you. From managing calendars to keeping projects on track, you'll be the reason things get done, and people stay smiling.

We are seeking an experienced and organized Office Manager to oversee daily administrative operations, coordinate office activities, and ensure the office runs efficiently and smoothly. Supervise and coordinate daily office administrative activities while ensuring compliance with company policies and procedures. Manage vendor relationships, including contract negotiations and ongoing communication. Assist with budgeting, expense tracking, and financial recordkeeping. Monitor office supplies and inventory and place orders as needed.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• At least one year of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.

Job Duties

• Supervise and coordinate daily office administrative activities while ensuring compliance with company policies and procedures.
• Manage vendor relationships, including contract negotiations and ongoing communication.
• Assist with budgeting, expense tracking, and financial recordkeeping.
• Monitor office supplies and inventory and place orders as needed.
• Oversee office equipment, facility maintenance, and service providers.
• Coordinate and schedule meetings, appointments, and office activities.
• Assist with new employee onboarding and maintain accurate and confidential employee records.
• Coordinate payroll activities and ensure timely and accurate payroll processing for approximately 20 employees.
• Provide general administrative and operational support to management and staff.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Office Manager.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Pleasant staffing company that places employees quickly. Friendly and efficient. Always willing to help and keep people working until permanent jobs are available." - Administrative Assistant/Clerk, Staffmark

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.