Administrative Assistant

Staffmark Group; Lafayette (LA); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Weekly pay

Benefits package

Life and disability insurance

401(k) plan

Team environment

Job summary

Staffmark Group in Lafayette, LA is hiring an Administrative Assistant to support a busy legal office. This role centers on file and document management, not traditional receptionist duties, requiring energetic organization, reliability, and a keen eye for detail to keep operations running smoothly.

You will manage client files, scan and file documents, enter data in Time Matters, draft correspondence, and help attorneys and staff with administrative tasks.

Qualifications

• High school diploma or equivalent required.
• Additional legal, administrative, or office training is a plus.
• Previous legal office experience preferred.
• Strong computer and document management skills.
• Experience with scanning, filing, typing, and data entry.

Responsibilities

• Manage and maintain client files and legal documents.
• Scan, copy, file, and organize paperwork accurately.
• Enter and update information in Time Matters software.
• Prepare and type correspondence, forms, and documents.
• Retrieve, track, and manage physical and electronic records.
• Assist attorneys and office staff with administrative tasks.
• Run occasional office-related errands as needed.
• Maintain accurate records and ensure document confidentiality.

Education

High school diploma or equivalent

Legal/office training

Tools

Time Matters

MS Office

Job description

Now hiring for an AdministrativeAssistant

Location: Lafayette, LA

Pay Rate: $16.00 - $20.00 per hour

Schedule: Monday - Thursday: 8:00 AM - 5:00 PM | Friday: 8:00 AM - 3:00 PM

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As an Administrative Assistant, you'll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

Seeking a highly motivated and detail-oriented Administrative Assistant to support a busy legal office. This role focuses heavily on file and document management rather than traditional receptionist duties. The ideal candidate is energetic, organized, quick to learn, and capable of managing multiple tasks while maintaining a high level of accuracy.

Education Requirements

• High school diploma or equivalent required
• Additional legal, administrative, or office training is a plus

Experience Requirements

• Previous legal office experience preferred
• Strong computer and document management skills
• Experience with scanning, filing, typing, and data entry
• Familiarity with Time Matters software is a plus
• Excellent attention to detail and organizational skills

Job Duties

• Manage and maintain client files and legal documents
• Scan, copy, file, and organize paperwork accurately
• Enter and update information in Time Matters software
• Prepare and type correspondence, forms, and documents
• Retrieve, track, and manage physical and electronic records
• Assist attorneys and office staff with administrative tasks
• Run occasional office-related errands as needed
• Maintain accurate records and ensure document confidentiality

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Legal Receptionist.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!" - Administrative Support Specialist, Staffmark

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.