Administrative Assistant - Pathology

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking an Administrative Assistant to support 2-3 Vice Chairs in the Department of Pathology. You will manage calendars, schedule meetings, coordinate travel, prepare correspondence, and ensure timely communications.

Additional duties include preparing materials for lectures and grant proposals, assisting with manuscripts and research reports, compiling data for planning, and handling routine data entry and filing to support departmental

Qualifications

• High School diploma or GED required.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Responsibilities

• Provide administrative support to 2-3 Vice Chairs in Pathology.
• Coordinate calendars, meetings, travel, and expense reimbursements.
• Prepare materials for lectures, grants, manuscripts, and reports.
• Assist with data entry and preparation of summary documents for strategic goals.

Education

High School diploma or GED

Job description

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Position Summary

Administrative Assistant who serves as the assistant to 2-3 Vice Chairs in the Department of Pathology; provides administrative and clerical support to Vice Chairs, detects and resolves day to day issues in the Vice Chairs' offices; oversees and coordinates daily administrative activities in the Vice Chairs' offices; conveys directives and instructions; oversees and coordinates appointment calendars; coordinates, schedules and organizes meetings, workshops and lectures; ensures prompt and accurate written, verbal and electronic communications; plans and arranges meeting logistics; records and transcribes meeting minutes; independently composes correspondence and finalizes draft copies of correspondence; coordinates and makes travel arrangements; coordinates, prepares and submits reimbursement of expenses; tracks and monitors payment requests; assists with preparation of materials for lectures; collects and compiles administrative information and data for inclusion in grant proposals; assists with preparation of manuscripts, articles and research reports for publication and presentation; researches and compiles information and data as requested; prepares summary documents for Vice Chairs to aid in decision making and planning of strategic goals; assists with departmental data entry, filing, correspondence and other related administrative duties.

Job Requirements

High School diploma or GED. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Business Planning and Operations / Administrative Assistance - Individual Contributor - Technical - T3 Senior

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.