Administrative Assistant - Pathology

Ohio State University; United States; On-site; USD 40,000 - 52,000; Full time

Job summary

Ohio State University seeks an Administrative Assistant to support 2-3 Vice Chairs in the Department of Pathology. You will manage calendars, organize meetings, handle travel arrangements and reimbursements, and prepare correspondence and materials for lectures and research reporting.

You will independently transcribe minutes, assist with grant proposals, manuscripts, and data preparation for publications. This role is based in Starling Loving Hall with a 40-hour work week and first shift.

Qualifications

• High School diploma or GED.
• 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Responsibilities

• Assist 2-3 Vice Chairs with calendars, meetings, travel, and correspondence.
• Record and transcribe meeting minutes; prepare materials for lectures and research publications.
• Coordinate travel arrangements and reimbursement of expenses; support grant proposals and manuscript preparation.

Skills

Administrative support

Education

High School diploma or GED

Job description

Administrative Assistant - Pathology

Medicine | Pathology

Position Summary

Administrative Assistant who serves as the assistant to 2-3 Vice Chairs in the Department of Pathology; provides administrative and clerical support to Vice Chairs, detects and resolves day to day issues in the Vice Chairs' offices; oversees and coordinates daily administrative activities in the Vice Chairs' offices; conveys directives and instructions; oversees and coordinates appointment calendars; coordinates, schedules and organizes meetings, workshops and lectures; ensures prompt and accurate written, verbal and electronic communications; plans and arranges meeting logistics; records and transcribes meeting minutes; independently composes correspondence and finalizes draft copies of correspondence; coordinates and makes travel arrangements; coordinates, prepares and submits reimbursement of expenses; tracks and monitors payment requests; assists with preparation of materials for lectures; collects and compiles administrative information and data for inclusion in grant proposals; assists with preparation of manuscripts, articles and research reports for publication and presentation; researches and compiles information and data as requested; prepares summary documents for Vice Chairs to aid in decision making and planning of strategic goals; assists with departmental data entry, filing, correspondence and other related administrative duties.

Job Requirements

High School diploma or GED. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Additional Information

Business Planning and Operations / Administrative Assistance - Individual Contributor - Technical - T3 Senior

Location

Starling Loving Hall (0176)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Background Check

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Equal Opportunity

The university is an equal opportunity employer, including veterans and disability.