Administrative Assistant - Pathology

The Ohio State University; Columbus (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

The Ohio State University, Department of Medicine | Pathology, seeks an Administrative Assistant to support 2-3 Vice Chairs in Starling Loving Hall. Duties include calendar management, meeting logistics, communications, travel arrangements and expense reimbursements.

Requirements: High School diploma or GED and 2 years of relevant experience; 4-6 years preferred. Background check required. Equal opportunity employer.

Qualifications

• High School diploma or GED.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Responsibilities

• Assist 2-3 Vice Chairs in the Department of Pathology.
• Coordinate calendars, meetings, and travel arrangements.
• Prepare and transcribe meeting minutes and correspondence.
• Assist with materials for lectures, grant proposals and manuscripts.

Education

High School diploma or GED

Job description

Job Title: Administrative Assistant - Pathology

Department: Medicine | Pathology

Location: Starling Loving Hall (0176)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Position Summary

Administrative Assistant who serves as the assistant to 2-3 Vice Chairs in the Department of Pathology; provides administrative and clerical support to Vice Chairs, detects and resolves day to day issues in the Vice Chairs’ offices; oversees and coordinates daily administrative activities in the Vice Chairs’ offices; conveys directives and instructions; oversees and coordinates appointment calendars; coordinates, schedules and organizes meetings, workshops and lectures; ensures prompt and accurate written, verbal and electronic communications; plans and arranges meeting logistics; records and transcribes meeting minutes; independently composes correspondence and finalizes draft copies of correspondence; coordinates and makes travel arrangements; coordinates, prepares and submits reimbursement of expenses; tracks and monitors payment requests; assists with preparation of materials for lectures; collects and compiles administrative information and data for inclusion in grant proposals; assists with preparation of manuscripts, articles and research reports for publication and presentation; researches and compiles information and data as requested; prepares summary documents for Vice Chairs to aid in decision making and planning of strategic goals; assists with departmental data entry, filing, correspondence and other related administrative duties.

Job Requirements

High School diploma or GED. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Additional Information

Business Planning and Operations / Administrative Assistance - Individual Contributor - Technical - T3 Senior

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.