Administrative Assistant II - Pathology

The Chronicle Of Higher Education, Inc.; Salt Lake City (UT); Hybrid; USD 15,043 - 30,045; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Administrative Assistant II for the Department of Pathology in Salt Lake City. This role offers complex administrative support for faculty members while ensuring the smooth operation of clinical activities.

Key responsibilities include managing calendars, coordinating meetings, and assisting with financial management tasks. Applicants should have at least 1 year of related experience, with preferred skills in Office applications like Excel and Word. A hybrid work schedule might be available after training.

Qualifications

• Proficiency in Outlook, Excel, and Word preferred.
• Experience with various financial systems is helpful.

Responsibilities

• Provides administrative support to clinical faculty.
• Schedules, plans, and coordinates meetings.
• Assists with provider credentialing and manuscripts.

Skills

Intermediate skills in Outlook

Excel

Word

Experience with Cerner Millennium

Peoplesoft

University of Utah financial systems

QGenda

Sharepoint

MBM system

Education

1 year of higher education can substitute for 1 year of work experience

At least 1 year of related experience

Job description

Administrative Assistant II – Pathology

Job Summary: Provides complex administrative support for faculty members of the Department of Pathology, Division of Anatomic Pathology & Molecular Oncology. https://medicine.utah.edu/pathology/anatomic-pathology

Key Responsibilities

1. Provides administrative support to clinical faculty and department management by managing calendars, coordinating meetings and conferences, maintaining and ordering office supplies.
2. Works harmoniously with technical laboratory personnel to support daily clinical operations.
3. Schedules, plans and coordinates meetings and catering.
4. Requests pathology slides for conferences.
5. Assists with provider credentialing, manuscripts, and IRBs.
6. Travel arrangements and reimbursements for faculty.
7. Data entry of purchasing transactions and provide information of financial management reports.
8. Collects, organizes and analyzes data for specialized reports.
9. Assists with inventory and maintenance requests of lab equipment (microscopes and accessories).
10. Website updates on profiles and curriculum vitae on University CV System.
11. Purchasing and reallocation of funds to department accounts.
12. Correspondence, assist with PowerPoint presentation preparation, and other projects necessary to support faculty and staff.
13. Assists with onboarding/termination of faculty and GMETrainees.
14. Other duties as assigned.

Work Environment

Nearly Continuously: Office environment.

Physical Requirements

Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences

Intermediate skills in Outlook, Excel and Word preferred. Experience with Cerner Millennium, Peoplesoft, University of Utah financial systems (Concur, Ushop, FMS), QGenda, Sharepoint, and MBM system helpful but not required.

Work Schedule Summary

Monday – Friday, 8am – 5pm. A hybrid telework schedule may be available if supported by operational needs after a training period.

Job Details

Department: 00247 – Pathology
Location: Campus
Pay Rate Range: $10.92 – $21.81 per hour
Close Date: 9/23/2026