Administrative Assistant: Path to Community Manager (Condo)

Abaris Real Estate Management Inc.; Germantown (MD); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Industry certifications included

Mentorship from onsite Community Mgr.

Career advancement path

Full benefits package

Job summary

Abaris Real Estate Management Inc. is seeking an Administrative Office Assistant to provide on-site administrative and operational support to the Community Manager for a condominium community.

You will handle homeowner inquiries, coordinate service requests, and help maintain records while supporting board meetings and daily operations. This entry point offers hands-on training and company-paid certifications.

Qualifications

• 2–4 years of property management, administrative, or customer service experience preferred
• Strong organizational and multitasking abilities in a fast-paced environment
• Experience with property management systems (Vantaca or similar platforms preferred)
• Proficiency in Microsoft Office (Word, Excel, Outlook, and Adobe) and document management systems (SharePoint preferred)
• Strong attention to detail and ability to manage multiple workflows accurately
• Excellent communication skills when interacting with homeowners, vendors, boards, and internal staff
• Ability to follow structured processes and maintain accurate documentation

Responsibilities

• Manage homeowner communication and inquiries, including answering calls, responding to action items, and ensuring all interactions are logged and tracked accurately
• Create and manage service requests, ensuring maintenance issues are properly documented, assigned, tracked, and followed through to completion
• Support vendor coordination and project workflows, including assisting with proposals, bid documentation, and scheduling
• Assist with board meeting preparation and follow‑up, including compiling management reports, maintaining action item lists, and supporting board packet preparation and distribution
• Maintain property records and system data, including documents, master sheets, compliance trackers, and operational records
• Support compliance and administrative processes, including violation tracking, architectural application processing, inspections, mailings, and jurisdictional requirements
• Provide frontline coverage of the onsite office, greeting residents and visitors, handling mail and deliveries, and maintaining a welcoming, controlled office environment

Job description

Abaris Real Estate Management Inc. is seeking an Administrative Office Assistant to provide on-site administrative and operational support to the Community Manager for a condominium community.

You will handle homeowner inquiries, coordinate service requests, and help maintain records while supporting board meetings and daily operations. This entry point offers hands-on training and company-paid certifications.