Administrative Assistant — Office & Community Relations

Cmacommunities; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Cmacommunities is seeking an Administrative Assistant to support general office activities and customer service tasks. The role involves document handling for Community Managers and collaboration with homeowners and board members under moderate supervision.

The position requires proficiency in Microsoft Office, strong written communication, and the ability to coordinate with multiple stakeholders while maintaining confidentiality and meeting deadlines.

Qualifications

• High School Diploma or GED required.
• At least 1 year related experience.

Responsibilities

• Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary.
• Update homeowner and association information in C3 and shared files.
• Process and distribute incoming and outgoing mail for the office and Associations.
• Process print jobs, scanning and faxing as general office support when needed.
• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.
• Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.
• Prepares and assists community managers with monthly board packages and in house mailings.
• Relieves concierge/reception on an as needed basis.
• Other duties as assigned.

Skills

MS Office

Customer Service

Business Writing

Stakeholder Coordination

Instruction Interpretation

Proactive Attitude

Organization

Confidentiality

Company Policies

Team Collaboration

Time Management

Education

High School Diploma or GED

Job description

Cmacommunities is seeking an Administrative Assistant to support general office activities and customer service tasks. The role involves document handling for Community Managers and collaboration with homeowners and board members under moderate supervision.

The position requires proficiency in Microsoft Office, strong written communication, and the ability to coordinate with multiple stakeholders while maintaining confidentiality and meeting deadlines.