Administrative Assistant - Parttime

Verity-Cpas; Hilo (HI); On-site; USD 28,000 - 34,000; Part time

Job summary

Verity CPAs is seeking an Administrative Assistant/Intern for part-time, on-site work in Hawaii. The role supports partners and staff with daily operations and offers hands‑on experience in office administration and the accounting industry.

Primary duties include scheduling, document formatting, client onboarding, billing support, and basic marketing tasks. Ideal candidates are current students or recent graduates with strong organizational skills and proficiency in Microsoft Office.

Qualifications

• Currently pursuing a degree in business, accounting or related field is a plus.
• Demonstrated ability to manage multiple tasks with accuracy and professionalism.
• Strong verbal and written communication skills.

Responsibilities

• Provide general administrative support to partners, managers and staff, including scheduling and calendar coordination.
• Answer and direct incoming calls and manage basic office correspondence.
• Prepare, format, and proofread documents, reports and presentations.
• Maintain client information in the firm’s database with accuracy and confidentiality.
• Assist with client onboarding and organizing required documents.
• Arrange travel and expense reporting for team members as needed.
• Support billing, invoicing and other admin tasks.
• Assist with marketing campaigns, including social media content planning.
• Monitor and restock office supplies as necessary.
• Assist with special projects and other office duties.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Teamwork

Education

Current college student or recent graduate

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part Time HIlo

19 days ago Requisition ID: 1010

Salary Range: $20.00 To $25.00 Hourly

Verity CPAs is seeking a highly organized and motivated individual to join our team as an Administrative Assistant. As an Administrative Intern/Seasonal Assistant in our CPA firm, you will support the daily operations of our office while gaining hands‑on experience in a professional environment. This role provides the opportunity to learn about office administration and the accounting industry while contributing to the success of our clients and the firm.

Salary Range: Competitive, commensurate with experience

Location: This is not a remote position; requires onsite presence.

Essential Duties :

• Provide general administrative support to partners, managers, and staff, including scheduling appointments, coordinating meetings, and assisting with calendars.
• Answer and direct incoming phone calls and manage basic office correspondence.
• Assist in preparing, formatting, and proofreading documents, reports, and presentations.
• Help maintain client information in the firm’s database with accuracy and confidentiality.
• Support client onboarding by gathering required documents and organizing files.
• Assist with travel arrangements and expense reporting for team members as needed.
• Provide support with billing, invoicing, and other administrative tasks.
• Provide administrative support for marketing campaigns, including planning and preparing social media content.
• Monitor and restock office supplies as necessary.
• Assist with special projects and other office duties as assigned.

Qualifications :

• Current college student or recent graduate; focus in business, accounting, or related field is a plus.
• Previous office or customer service experience is helpful but not required.
• Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with ability to handle multiple tasks.
• Detail-oriented with a commitment to accuracy.
• Clear and professional communication skills, both verbal and written.
• Ability to work with confidential information responsibly.
• Positive attitude, willingness to learn, and ability to work independently or in a team.