Administrative Assistant Part Time

HUB International; Idaho Falls (ID); On-site; USD 38,000 - 48,000; Full time

Job summary

HUB International is seeking an office administrator in Idaho Falls to handle general clerical duties and CRM tasks onsite. The role requires a full-time, five-day work week in our Idaho office.

Applicants should have 1–2 years of relevant experience, strong verbal and written communication, and solid Microsoft Office skills. Some college is preferred, and a high school diploma or equivalent is required.

Qualifications

• High school diploma or equivalent; some college preferred.
• 1-2 years of relevant experience in an office/clerical role.
• Excellent verbal skills and telephone etiquette.
• Proven computer proficiency – Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Responsibilities

• Answer calls and direct to correct agent.
• Maintain task administration in CRM.
• Provide administrative support such as printing, filing, data entry, scanning, binding and collating, scheduling meetings, and coordinating events and meals.
• Set up conference calls and webinars.
• Create, update and print Excel spreadsheets and PowerPoint presentations.
• Maintain good working relationships within office and department.
• Perform other specific duties or projects as assigned

Skills

Verbal communication

Written communication

Organizational skills

Office administration

Multi-line phone system experience

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Job description

About HUB International

HUB International is a leading global insurance broker, offering a comprehensive range of property, casualty, risk management, life and health, employee benefits, investment, and wealth management solutions. With more than 650 offices and over 22,000 employees across North America, we are committed to helping individuals and businesses evaluate and manage their risks and insurance needs with personalized service, while our dedicated team delivers expert guidance and tailored solutions to ensure superior customer experience and lasting value for our clients.

Why Choose HUB? Throughout our network we offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and providing continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients.

We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolve as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.

We are the perfect fit if you:

• Are seeking a progressive work environment at a rapidly growing organization
• Have a desire to help others protect their future
• Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
• Are focused on learning and development to enhance your industry knowledge and expertise
• Are a self-starter willing to invest time and energy to learn the technical aspects of our business
• Believe in integrity and building success by developing relationships with others

Dates: 10/12-11/30/26 9am-3pm, Monday- Friday This role is based onsite and requires a full five-day work week in our office

GENERAL JOB DUTIES:

• Answer calls and direct to correct agent
• Maintain task administration in CRM
• Provide administrative support such as, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs
• Set up conference calls and webinars
• Create, update and print Excel spreadsheets and PowerPoint presentations
• Good written and verbal communication
• Maintain good working relationships within office and department
• Perform other specific duties or projects as assigned

WHAT YOU BRING TO THE TABLE:

• Previous office experience (preferred with experience on multi-line phone system)
• Excellent verbal skills and telephone etiquette
• Ability to organize, set and maintain priorities
• High school diploma or equivalency; some college preferred
• Strong clerical skills
• Demonstrated computer proficiency – Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proven oral and written communication skills with the ability to effectively interact with all levels within the organization

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

Equal Employment Opportunity:

HUB International Limited is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodations: HUB International Limited is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you need a reasonable accommodation to access our career site, complete an application, or participate in any part of the hiring process, please contact the Recruiting Team at [e-mail]. This contact information is for accommodation requests only and should not be used to inquire about the status of an application.

E-Verify: HUB International Limited participates in E-Verify. Please refer to Our Recruiting Process | Applicant Notices: E-Verify Program for additional information.

Hi, we’re HUB. In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected. When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support. And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions.

For more information, please visit hubinternational.com.