Administrative Assistant - Operations & Records Support

Amivie, LLC; Hibbing (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Amivie, LLC is seeking an Administrative Assistant to support program operations in Hibbing, MN. The role involves onboarding new hires, payroll support, maintaining training and staff files, and providing technical and administrative assistance to office personnel.

You will manage service records, billing data, and ensure OSHA-compliant safety practices, while contributing to audits and quality improvement efforts.

Qualifications

• High School Diploma or equivalent is required.
• At least 1 year of office experience, preferably in human services.
• Proficiency with computer applications and productivity software.
• Attention to detail and professionalism in the workplace.
• Occasional travel may be required.
• CBH1

Responsibilities

• Complete onboarding and hiring processing for new hires.
• Set up training files and access to learning platforms.
• Maintain updated training files and staff records.
• Assist with payroll management functions.
• Data entry for new and existing persons served.
• Manage electronic service records and ensure data security.
• Assist with billing reports and processing functions.
• Ensure on-site safety and OSHA compliance; support drills.
• Provide office administration and support to staff.
• Participate in quality assurance and special projects.

Skills

Attention to detail

Proficiency with computer applications

Professionalism

Occasional travel

Education

High School Diploma or equivalent

Job description

Amivie, LLC is seeking an Administrative Assistant to support program operations in Hibbing, MN. The role involves onboarding new hires, payroll support, maintaining training and staff files, and providing technical and administrative assistance to office personnel.

You will manage service records, billing data, and ensure OSHA-compliant safety practices, while contributing to audits and quality improvement efforts.