Administrative Assistant

Amivie, LLC; BLOOMINGTON, Northern (MN, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Referral program

Job summary

Amivie, LLC in Bloomington, MN is seeking an Administrative Assistant to support program operations with administrative duties across offices.

The role is in-person, Monday–Friday 8:00 am–4:30 pm, full-time, with benefits such as paid time off and a referral program.

Responsibilities include office maintenance, onboarding support, payroll assistance, safety compliance, and special projects.

Qualifications

• High School Diploma or equivalent
• 1 year experience in an office environment, preferably in a human services field
• Proficiency with computer applications and productivity software
• Attention to detail and professionalism in the workplace
• Occasional travel may be required
• If you are a dedicated professional looking to make a difference in the lives of clients and caregivers, we'd love to hear from you!!
• This is an in person position Monday-Friday 8am-4:30pm.

Responsibilities

• Office administration: Ensure office(s) are supplied and well-maintained.
• Office administration: Ensure access to office is limited to authorized personnel.
• Office administration: Manage shared resources within office(s).
• Provide technical and administrative support to office personnel, staff, and providers as needed.
• Onboarding & personnel: Assist onboarding and hiring processing for new hires.
• Onboarding & personnel: Set up training files and access to computer based learning platforms.
• Onboarding & personnel: Maintain updated training files for staff.
• Onboarding & personnel: Set up and manage staff files.
• Onboarding & personnel: Assist with payroll management functions including trouble shooting EVV and Pavillio.
• Compliance & safety: Ensure on-site safety of office and compliance with OSHA requirements in office.
• Compliance & safety: Ensure safety drills and reporting of safety drills to EHS / Quality Management.
• Compliance & safety: Support audit preparation, ensure record compliance with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews.
• Special projects: Participate in quality assurance and quality improvement efforts; and
• Special projects: Other duties as assigned.

Skills

Office software proficiency

Attention to detail

Communication skills

Team collaboration

Customer service

Education

High School Diploma or equivalent

Tools

EVV troubleshooting

Pavillio payroll

Job description

Overview

At Amivie, care begins with connection. We provide personalized in-home care and
individualized support that helps seniors, veterans, and individuals with disabilities live safely,
independently, and comfortably in the place they call home.

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.

Responsibilities

OFFICE ADMINISTRATION

• Ensure office(s) are supplied and well-maintained;
• Ensure access to office is limited to authorized personnel;
• Manage shared resources within office(s);
• Provide technical and administrative support to office personnel, staff, and providers as needed.

ONBOARDING & PERSONNEL

• Assist onboarding and hiring processing for new hires;
• Set up training files and access to computer based learning platforms;
• Maintain updated training files for staff;
• Set up and manage staff files;
• Assist with payroll management functions including trouble shooting EVV and Pavillio;

COMPLIANCE & SAFETY

• Ensure on-site safety of office and compliance with OSHA requirements in office;
• Ensure safety drills and reporting of safety drills to EHS / Quality Management;
• Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews;

SPECIAL PROJECTS

• Participate in quality assurance and quality improvement efforts; and
• Other duties as assigned.

Qualifications

High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required

If you are a dedicated professional looking to make a difference in the lives of clients and caregivers, we'd love to hear from you!!

This is an in person position Monday-Friday 8am-4:30pm.

Job Type: Full-time

Benefits

• Paid time off
• Referral program

Schedule

• 8 hour shift
• Day shift

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