Administrative Assistant & Operations Coordinator

The University of Kansas Health System; Kansas City (MO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement plan with employer match

Discretionary day after six months

Job summary

The University of Kansas Health System is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Center across daily functions, programs, and events. The role includes calendar management, meeting coordination, correspondence, and basic financial tasks.

Reporting to the Executive Director, the position supports team priorities and maintains organization across department initiatives, with an hourly pay scale and full-time status.

Qualifications

• High school diploma or equivalent.
• Three years of admin/clerical experience with scheduling and logistics.
• One year experience supporting accounts payable and invoice processing.
• Bachelor's degree preferred.
• Experience with Workday or similar systems.

Responsibilities

• Provide administrative support including calendar management and coordinating meetings.
• Prepare and distribute correspondence and internal communications.
• Assist with financial processes: invoice submission, payment tracking, and PCard reconciliation.
• Support programs and events: scheduling, food ordering, and setup.
• Record, transcribe, and distribute meeting minutes and materials.
• Maintain organized records and prepare basic reports.

Skills

Interpersonal skills

Confidentiality

Communication

Team-oriented

Organization

Time management

Attention to detail

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Workday

Job description

The University of Kansas Health System is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Center across daily functions, programs, and events. The role includes calendar management, meeting coordination, correspondence, and basic financial tasks.

Reporting to the Executive Director, the position supports team priorities and maintains organization across department initiatives, with an hourly pay scale and full-time status.