Administrative Assistant: Office & Travel Support

Diverzify; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Telemedicine

Mental health support

Prescriptions

HSA/FSA

Life and AD&D

401k match

Job summary

Diverzify+ in the United States is seeking an Administrative Assistant to keep the office running smoothly and support a busy team across our growing network.

You will handle phone calls, scheduling, filing, correspondence, and data entry, while maintaining confidentiality and a professional demeanor.

If you are organized, detail-oriented, and comfortable using Word, Excel, Outlook, and PowerPoint, join us and contribute to our collaborative, growth-minded culture.

Qualifications

• Proven experience as an administrative assistant or in a related role.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent organizational and time-management skills with attention to detail.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls professionally.
• Schedule appointments, meetings, and conferences.
• Maintain filing and storage systems.
• Manage incoming and outgoing correspondence.
• Perform data entry, typing, and other clerical tasks.
• Prepare documents including reports, memos, and emails.
• Order office supplies and maintain inventory levels.
• Coordinate travel arrangements and expense reimbursements.
• Assist in presentations and reports.
• Handle confidential information responsibly.
• Organize company events and activities.
• Perform other administrative duties as assigned.

Skills

Independent working

Organizational skills

Time management

Multitasking

Communication skills

Discretion

Education

High school diploma or equivalent

Administrative Assistant certification (nice-to-have)

Tools

Microsoft Office Suite

Job description

Diverzify+ in the United States is seeking an Administrative Assistant to keep the office running smoothly and support a busy team across our growing network.

You will handle phone calls, scheduling, filing, correspondence, and data entry, while maintaining confidentiality and a professional demeanor.

If you are organized, detail-oriented, and comfortable using Word, Excel, Outlook, and PowerPoint, join us and contribute to our collaborative, growth-minded culture.