Administrative Assistant

Spectra Holdings, Inc; Houston (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Telemedical

Mental Health

Prescriptions

HSA/FSA

Life and AD&D

401k Company Match

Job summary

Diverzify+ is seeking an Administrative Assistant to support daily operations across our office. You will handle a variety of clerical tasks, coordinate schedules, and maintain organized records to keep the team efficient.

The role requires strong organization, excellent communication skills, and the ability to work independently while handling sensitive information with discretion. Join our growing company and contribute to a dynamic work environment.

Qualifications

• Experience as an administrative assistant or in a related role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls in a polite and professional manner.
• Assist in organizing and scheduling appointments, meetings, and conferences.
• Maintain office filing and storage systems.
• Manage incoming and outgoing correspondence.
• Perform data entry, typing, and other clerical tasks as needed.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Order office supplies and maintain inventory levels.
• Coordinate travel arrangements and expense reimbursements for staff.
• Assist in the preparation of presentations and reports.
• Handle sensitive information in a confidential manner.
• Assist in organizing company events and activities.
• Perform other administrative duties as assigned.

Skills

Administrative experience

Microsoft Office proficiency

Excellent communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Description

A Few Things About Us

Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing!

Job Summary

At Diverzify+ and our Family of Brands, our Administrative Assistant is responsible for managing various administrative tasks efficiently. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to our team members.

Requirements

Job Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls in a polite and professional manner.
• Assist in organizing and scheduling appointments, meetings, and conferences.
• Maintain office filing and storage systems.
• Manage incoming and outgoing correspondence.
• Perform data entry, typing, and other clerical tasks as needed.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Order office supplies and maintain inventory levels.
• Coordinate travel arrangements and expense reimbursements for staff.
• Assist in the preparation of presentations and reports.
• Handle sensitive information in a confidential manner.
• Assist in organizing company events and activities.
• Perform other administrative duties as assigned.

Qualifications

• Proven experience as an administrative assistant or in a related role, with the ability to work independently and manage tasks with minimal supervision.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, time management, and multitasking skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills, with a professional demeanor and strong interpersonal abilities.
• Demonstrated discretion and confidentiality in handling sensitive information.

Preferred Qualifications

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.