Administrative Assistant - Join a Growing Flooring Leader

Diverzify; Itasca (IL); On-site; USD 38,000 - 58,000; Full time

Job summary

Diverzify is seeking an Administrative Assistant to support our office operations and help ensure a smooth day-to-day workflow. The role involves handling calls, scheduling, document preparation, and general clerical tasks to keep the team focused and productive.

The ideal candidate has proven experience in an admin role, strong organization, excellent communication, and the discretion to handle confidential information. This is a full-time on-site position in Itasca, IL.

Qualifications

• Proven experience as an administrative assistant or in a related role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication, with professional demeanor and discretion.
• Demonstrated discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls in a polite and professional manner.
• Assist in organizing and scheduling appointments, meetings, and conferences.
• Maintain office filing and storage systems.
• Manage incoming and outgoing correspondence.
• Perform data entry, typing, and other clerical tasks as needed.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Order office supplies and maintain inventory levels.
• Coordinate travel arrangements and expense reimbursements for staff.
• Assist in the preparation of presentations and reports.
• Handle sensitive information in a confidential manner.
• Assist in organizing company events and activities.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Multitasking

Written and verbal communication

Attention to detail

Discretion and confidentiality

Interpersonal abilities

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Diverzify is seeking an Administrative Assistant to support our office operations and help ensure a smooth day-to-day workflow. The role involves handling calls, scheduling, document preparation, and general clerical tasks to keep the team focused and productive.

The ideal candidate has proven experience in an admin role, strong organization, excellent communication, and the discretion to handle confidential information. This is a full-time on-site position in Itasca, IL.